Marketing Support Specialist

at  SAP

WE HELP THE WORLD RUN BETTER

At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.

EXPERIENCE & EDUCATION

• Advanced technical or business skills and special knowledge in one/ several areas
• Individuals with a customer focus have developed the acumen to cultivate and develop lasting customer relations.
• 5-7 years’ experience with increasing amount of responsibility
• Apprenticeship as executive assistant or commercial qualification or comparable experience
• Demonstrated proficiency with MS Office Tools
• Bachelor’s Degree

In this role, you will be responsible for marketing support to the Global Customer Adoption and Events (GCAE) team. You will also be an Executive Assistant by supporting the Head of GCAE team and an additional executive in SAP Corporate Marketing. You will be managing projects, including team comms, learning, internal and external event support, and the overall operation of office functions and duties, including but not limited to calendar management, travel and expense support, PO, org chart, and distribution list management, as well as key administrative projects. As a Marketing Support Specialist, you will be supporting level 2 executives who have regular interaction with SAP Executive Board members and other senior leaders. The role also performs controlling and reporting activities and collaborates with other departments in projects more independently.

Core tasks include:

• Provides administrative duties to support the executives’ offices, including scheduling, travel and expense management.
• Maintains up-to-date calendar management and meeting prep, assists in accounting and reporting activities.
• Arranges business travel, supports agenda management and expense tracking.
• Manages team SharePoint and helps prepare for key meetings and workshops.
• Coordinates programs, communications, and events for the team
• Collaborates with various staff, fellow EAs, and team members to administratively support priority projects.
• Maintaining up-to-date SharePoint system for the team
• Maintaining and organizing Outlook calendar/folders for assigned executives.
• Scheduling appointments, managing inbox, read and respond to correspondence independently or as agreed with management Assisting in accounting and reporting activities.
• Arranging business travel, supports agenda management and handles expense tracking/expense reports.
• Opening and managing POs for the executive and team
• Keeping org charts updated
• Coordinating and supporting events for the team as a whole
• Collaborating with various staff and departments to administratively support various projects.
• Preparing complex (activity/expense) reports, projects, documentation, and correspondence which may also require collecting, organizing, and analyzing data Maintaining accurate pipeline/system data in the CRM system, as applicable.
• Contacting key individuals inside and outside of the organization
• Observing, receiving, and otherwise obtaining information from all relevant sources.