Matching Clerk

at  City of Markham

The City of Markham is proud to be recognized for the 4th consecutive year as one of Canada’s Best Employers by Forbes and Statista Inc. In 2024, the City of Markham is ranked the top city in Ontario and in the top 10 for Government Services. The recipient of multiple environmental awards, we are recognized for our innovative sustainability and urban planning initiatives as well as our fiscal accountability. More than 357,000 residents call Markham home and benefit from our rich heritage, culturally diverse environment, vibrant local economy and focus on quality of life.
Applications are now being accepted for this regular full-time position in the Finance Department of the Corporate Services Commission. While all applications will be received, current members of CUPE 905 (Inside Workers) will be given first consideration. Please submit your cover letter and resume online by June 28, 2024.

JOB SUMMARY

Reporting to the Supervisor, Accounts Payable, the position is primarily responsible to administer the City’s Procurement Card program and ensure enforcement of procurement card policy, process and procedures, liaison with the users and reconciliation of all statements and accounts.

QUALIFICATIONS:

• Completion of high school or equivalent
• A minimum of three years experience in a general accounting and accounts payable function, in a highly computerized accounting environment.
• Experience administrating a Procurement Card program.

The administrator of the Procurement Card program is tasked with the following:

• Process new card application, cancellation; increase transaction limit / remove restriction temporary or permanently.
• Set up new expense account in the Procurement Card system as required. Provide support to users, in relation to reconciliation and reply to Procurement Card process inquiries.
• Audit Procurement Card statement provided by Staff to ensure supporting documents are attached and ensures all transaction are property authorized and compliance with policy.
• Ensure expense are properly authorized and receipts are attached.
• Upload the Procurement Card expense file to the General Ledger interface system monthly.
• Prepare Journal Entry’s on an as required basis.
• Filing of monthly P-Card statements
• Data Entry of invoices and credit notes
• To assist when the AP clerk or Matching Clerk is on vacation.
• Follow-up with Pcard holders of unsubmitted statements & receipts and ensure both is submitted on a timely basis.
• Other duties as assigned.