MDT Coordinator -Oncology

at  Beacon Hospital

JOB DESCRIPTION

Job Title ; MDT Coordinator - Oncology
Department ;Cancer Services
Reports to ; Head of Cancer Services

QUALIFICATIONS

Leaving Certificate or equivalent.
Knowledge of Medical Terminology essential
Completion of an approved course in Health Care, Nursing or Medical administration preferred

EXPERIENCE

Previous Health Care Administration/ Clinical/ Nursing experience

JOB SPECIFIC COMPETENCIES AND KNOWLEDGE

Teamwork
Demonstrate ability to work as part of a multi-disciplinary team.
Demonstrate motivation and a proactive approach to the job.

COMMUNICATION & INTERPERSONAL SKILLS

Demonstrate effective communication skills including the ability to present information in a clear and concise manner.

KNOWLEDGE

Demonstrate evidence of recent and relevant experience in an acute hospital setting.
Excellent knowledge of Microsoft Office Suite

OVERALL PURPOSE OF JOB

We provide exceptional patient care in an environment where quality, respect, caring and compassion are at the centre of all we do.

The Beacon Hospital MDT Coordinator reports to the CNM 3 Cancer Services, but will spend most of their time interfacing between Consultants across the spectrum of oncology, Medical Oncology, Radiation oncology as well as working closely with the clinical nurse specialists, Laboratory Staff and the Radiology Staff. The MDT Coordinator will also develop Cancer Data Collection. The MDT Coordinator will be responsible for the follow MDT Meetings.

• Breast
• GI/ Colorectal
• Gynaecology
• GU/ Urology
• Haematology
• Melanoma/ Skin
• Oncology (General) and Radiation Oncology
• Pelvic Floor
• Any additional MDT based on clinical / service need

KEY RESPONSIBILITIES AND DELIVERABLES SPECIFIC TO MDT COORDINATOR

Receive all MDT referrals for all of the above meetings.
Collate all necessary clinical information for each referral. Present clinical information concisely and accurately on the MDT Planner.
Check all patient identifiers, and create MRN for new patients if needed.
Ensure that the full details of any oncology diagnosis and treatment to date are included in the information entered onto the MDT Planner. Liaise with referring clinician to ensure that we have this information.
Urgently requesting pathology slides and external imaging, if it is not urgent then this is requested by the consultants admin team.
Confirm receipt of all referrals in writing, stating that the patient’s case is listed for discussion.
Create the MDT spreadsheet with all relevant clinical and patient details, and circulate it securely to the email distribution group which includes members of the radiology and histology departments, at least 48 hours in advance of the meeting.
Ensure that the Room is booked for every MDT using the Outlook shared calendar. Facilitate remote attendees by scheduling and circulating Zoom details to all participants.
Meet all deadlines for circulating all MDTs
Create and maintain sign-in sheet for each MDT, to record meeting attendees.
Attend MDT or liaise with Nurse Specialist to ensure the recording of diagnoses and MDT management decisions.
Ensure that any outstanding items from the MDT are completed. The consultants admin team/nurses ensure the requisition of further scans and slides
Collaborate with Cancer Data Manager and MDT attendees on data and audits.
Attend Oncology Steering Committee Meeting and assist in preparation of Cancer Statistics if requested. Ensures an up to date list of all current MDTs and assigned Clinical Nurse Specialist or Liaison Nurse is maintained.
Maintains patient privacy and confidentiality of information and records at all times. Understanding of and adherence to GDPR.
Adheres to internal controls established for the department.
Performs related duties as required.
The timely identification and communication of any issues and complaints to the Nurse Manager or Clinical Co-Coordinator.
Demonstrate a confidence and competence in all hospital policies and guidelines.

PERSONAL AND PROFESSIONAL RESPONSIBILITIES

The post holder is expected to:
Attend in a timely manner all mandatory education sessions.
Ensure their professional and personal persona positively reflects Beacon Hospital.
Attend appropriate study days and courses.
Participate in their performance review with their Nurse Manager.
Utilises effective time management skills.
Maintains professional appearance and dress code.
Complies with guidelines for absence or tardiness.
Attends staff meetings, reads all work related email and other postings.
All employees are expected to remain flexible to meet the needs of the hospital, which may include floating to other departments to assist as the patient needs fluctuate.