Medical Education Administrator - GP, Band 4

at  Gloucestershire Hospitals NHS Foundation Trust

To provide a comprehensive and robust administrative service to the GP Associate Postgraduate Dean (APO), GP Training Programme Directors (TPD) and GP Training Programme Manager. To supervise, monitor and co-ordinate the administrative service required to deliver the GP Training Programme for all Gloucestershire General Practitioner Post-Graduate Doctors in Training (PGDit’s) in Primary and Secondary Care Posts, in addition to post-CCT GP in Gloucestershire GP Education Trust (GGPET), and continuing professional development (CPD) through the GGPET.
To Manage and Supervise the PACES Administrative function reporting to the Deputy Medical Education Manager, to deliver Royal College of Surgeons PACES Exams at GHNHSFT.

In order to deliver the above, a critical element for the Post-Holder is to be aware of and understand developments within Post-Graduate Medical Education, both Locally and Nationally.

• Responsible for reporting accurate analytical, and accounting information to the GGPET Treasurer and Bookkeeper, collated by the Post-Graduate and GGPET Administrator. Within strict deadlines, analyse the data provided by the Post-Graduate Medical Education and GGPET Administrator, for the Trustees’ AGM by producing reports that relate to Current Memberships, Expired Memberships, Surgery Memberships, Workshop Attendances and Evaluated Feedback.
• To work using judgement and accurate information resources within relevant GHNHSFT, HEE-SW and GGPET Policies and Procedures and, where appropriate, exhibiting speed, flexibility and good communication to present innovative improvements to current practice within the Medical and PGME Department.
• Work with the GP Training Manager, APO and TPDs, in a professional manner to deliver a high standard of service for the planning and co-ordination of the GP PGDiT Teaching Programme.
• Must have a proven track record of working without direct supervision as an autonomous practitioner, being responsible for delivering agreed personal objectives and those of the PGME/HEE/GP PGDiT team.
• PGME at GHNHSFT is an accredited RCP Examination Centre delivering PACES Exams. The Postholder, reporting to the Deputy Medical Education Manager, is responsible for the planning and co ordination of the Administrative Services, to deliver successful Mock PACES and PACES Examinations at GHNHSFT.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.

• Working closely with the SoPC, Associate Dean, TPDs and GP Training Manager to manage the mechanisms for GP PGDiT specialist training and GP education, ensuring these are robust and fit for purpose.
• Providing an efficient and effective administrative service to the APD, the TPDs, GGPET Committee, Deputy/Medical Education Manager and GP Training Manager.
• Collating and providing data, reports and information as requested, and to be able to meet deadlines. Working closely with the GPC Co-ordinator to ensure the AD and GP Education Team are kept up to date about issues relating to the GPSTs, and their Training Programme.
• Monitoring GP PGDiT training attendance and advising trainees if falling short of percentage attendance target. Bringing to the attention, using discretion and confidentiality to the APD/TPD and GP Programme Manager, any concerns relating to their attendance, which highlights potential trainees in need of support (TINS).
• Responsible for arranging meetings for TINS, using sensitivity and discretion, with APO, TPD and GP Training Programme Manager..
• Working closely with the GGPET Committee and Trustees to ensure the continued success of the Education Trust.
• Entering data relating to GP Trainees using relevant IT systems including Departmental and External Electronic Databases for GP STs ensuring data is accurate and up to date and available for current reporting purposes.
• Responsible for planning Annual Teaching Programme and events to enable the TPDs to deliver curriculum-based teaching across 3 years of training, monitoring and adjusting as required. Liaise with speakers and other education providers to ensure the smooth running of each training session.
• Planning and organise conferences and workshops for GP’s and GP PGDiT’s, including the AGM. Liaising with Calder HM Government Agency to book external venues for TP Trainee event and APD/TPD Conference ensuring Best Price Policy.
• Attending TPD monthly planning meetings by contributing and suggesting changes and improvements to the delivery of GP PGDiT Training Programmes.
• Manage trainee survey requirements to enable effective feedback and to quality assure GP training, including analysis of results, monitoring responses and providing access. Using analysis of relevant data to produce reports for HEE-SW.
• Manage Nomination Process for Annual Trainee Awards Scheme.
• Ensure the provision of expert, helpful and informative service to GP PGDiT, GP’s and Practice Managers – this relates to the Education Training Programme for Trainees continuing professional development for GP’s whilst also negotiating in respect of Practice Inspections.
• Ability to make sound judgements and interpretations on the integrity and reliability of highly complex internal/external data.
• To be committed to the direct delivery of the Post-Graduate Medical Education Service within GHNHSFT, whilst adhering to compliance with the Local Development Agreement issued by HEE.

Please refer the Job description for details