Medical Records Officer

at  Spire Healthcare

MEDICAL RECORDS OFFICER | ADMINISTRATION, PATIENT RECORDS | FULL TIME, 37.5HRS P/WEEK | PERMANENT CONTRACT | MONDAY - FRIDAY, 07:00 - 15:00 | £11.45 P/HOUR | FREE PARKING | EXCELLENT BENEFITS

Spire Norwich Hospital are looking to bring on a Medical Records Officer to join their team on a full time, permanent basis. This will be based onsite working Monday - Friday. The purpose of this role is to contribute to the customer services processes by maintaining an efficient medical records system whereby all patient paper records are filed accurately and can be easily retrieved. The single patient records will form part of this system. This job description is intended as a guide to the principal duties and responsibilities for the post and should not be considered an exhaustive list. It is subject to change in line with future development of the service.

• To ensure that all medical records are collated correctly and filed accurately.
• To comply with any requests for the retrieval and delivery of records.
• To ensure a supply of blank sets of notes are available for use
• To maintain an effective tracking system for medical records.
• To print off lists for out-patient clinics, inpatients and pre-admissions and ensure that all patient records are delivered to the relevant departments within deadlines.
• To prepare, within timescales, all records and paperwork related to an out-patient clinic.
• To assist with archiving of patient records in accordance with legislation.
• To comply with all hospital policies.
• To attend all mandatory training courses and others where required
• To assist with ongoing audits
• To assist with requests for information from organisations outside the hospital in accordance with the Data Protection Act guidelines
• To assist in the ordering of medical records from off site using web based ordering system.
• To check shelves and identify files that can be sent for storage and keep records of what has been sent.
• To complete archiving and bar-coding for files to go to the NDC plus bar-code Non Medical Records boxes, in-put data & dispatch to the NDC
• To assist with Medico-legal requests.
• To assist with patient requests for notes.
• To carry out any other appropriate duties that may be required by the Hospital Management Team from time to time.