Medical Secretary

at  East London NHS Foundation Trust

The successful candidate will provide comprehensive confidential secretarial and administrative support to the East London Community Forensic Service / wider Multi-disciplinary team, ensuring efficient and smooth running of the service.
To be responsible for developing reception and administration systems for the service and providing day to day administrative support to the service, within the context of a paper light office. The post requires the ability to work on own initiative and to liaise effectively with a broad range of professions and service users and to maintain client confidentiality.
The post holder will be required to work in a busy and demanding environment and should be flexible and adaptable whilst having the ability to prioritise work and use their initiative in order to make sound judgements.
To work alongside and to cover, when appropriate, other administration staff across several locations at times.
IMPORTANT. In order to be shortlisted your supporting statement MUST provide “Three reasons to shortlist you”. Please include systems you have created, examples of problem solving or other relevant experience.
Shortlisted candidates will be expected to conduct a 5-minute presentation on Top three skills of a Medical Secretary using MS PowerPoint. The interviews will be conducted remotely via MS Teams, therefore please prepare your presentation with this in mind.
1, To provide a comprehensive administrative service to the community and multidisciplinary teams, including processing all referrals, reports, correspondence, documentation, and related filing, and photocopying and scanning.
2. To ensure that all incoming post is date-stamped, scanned and distributed to the appropriate persons and that out-going mail is sorted according to internal, external departments and relevant agencies.
3. To type correspondence when required.
4. To maintain office filing systems and ensure information relating to service users is accessible to relevant staff, ensuring confidentiality at all times.
5. To maintain a standard filing system ensuring that the filing of patient notes, correspondence, questionnaires etc are kept up to date in line with record keeping policies
6. To book interpreters and translators for clients’ appointments and monitor confirmation of bookings and action as appropriate
Our mission is to make a positive difference to people’s lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive – so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.
Kindly refer to the job description and person specification that is attached to the vacancy profile

Please refer the Job description for details