Medical Secretary

at  North West Anglia NHS Foundation Trust

The Family & Integrated Support Services Division, are seeking a confident individual to join our busy Secretarial Team within the Gynaecology Department at Hinchingbrooke Hospital.
The post reports to a Senior Medical Secretary. The post is for a Band 3 37.5 hrs Monday to Friday.
The successful candidate will be able to demonstrate a flexible, motivated approach to their work as well as preferably having previous experience as a Medical Secretary/secretarial assistant within the NHS.
Validation of 18 week pathways is required, therefore sound knowledge of 18 weeks RTT is essential for this post. Audio typing and word processing (RSA II or equivalent) would be an advantage and therefore desirable for all applicants. Being confident on the Telephone and taking messages and working knowledge of Microsoft Office is also required and good communication skills. Duties for the role include direct support to Medical Staff, dealing with enquiries from internal and external agencies, and liaising with other departments within the Trust.
The role is rewarding and challenging, within a service division, which is continually changing and reassessing its administration systems in line with an ever-modernising NHS service.
For informal enquiries please contact Carolann Anderson on 01480 442868 or email carolann.anderson1@nhs.net

JOB SUMMARY:

Validation – e-track queries/Information Services reports
To provide efficient and comprehensive medical secretarial and administration support within a specialty/department.
To perform all allocated secretarial and administration tasks required to meet the needs of the service.
To undergo training as necessary to meet the needs of new developments within the Service.
To work flexibly across speciality teams as required.
Step up to cover the Band 4 Senior Medical Secretary when required.

KEY DUTIES:

Validation – 18 week pathways/E-track queries/Information Services reports
Dealing with telephone enquires
Direct administrative support to Consultants’.
Managing Consultants appointments/Clinic utilisation/Partial booking lists.
Assist in the preparation of documents for MDT & PTL processes as required.

RESPONSIBLE FOR :

To assist in the provision of an efficient and administrative service required to support Consultants and their medical team to ensure the provision of a patient pathway, which is receptive to the needs of the patient and responsive to Trust requirements.
Please refer to Job Description and Person Specification