Medical Secretary

at  Sheffield Childrens NHS Foundation Trust

Provide a comprehensive administrative/support service to the consultant psychiatrist and/or senior staff and the clinical team, including typing correspondence, memoranda, reports, emails and other documents using audio and word processing equipment. Organise and attend in an administrative capacity regular CPA (Care Programme Approach) reviews, Professional meetings, and Care Education Treatment Reviews for CAMHS inpatients, which includes the coordination of diaries for internal/external professionals, parents/carers. Coordination of (MHA) Mental Health Act paperwork, liaising with the MHA Office. This also includes the compiling of reports within a set deadline and ensuring the smooth running of these meetings.
Maintain a high degree of confidentiality in relation to patients, their relatives and members of staff. Liaise with patients and families, GPs, external agencies and a wide range of staff both internal and external to the organisation using a professional and courteous manner at all times. Organise and maintain office systems, such as filing, sending and receiving faxes; the receiving, distribution of external/internal mail, photocopying. Maintain and update electronic and paper diaries, including arranging appointments and meetings.
Compile and organise preparatory papers for meetings, taking minutes as appropriate. Provide admin support including minutes to business meetings and referral meetings. Use the electronic patient database system to input, validate and update patient information. Work within the systems to deal appropriately with referrals to the team and act accordingly.
Co-ordinate the trainees attached to the service. Attend a regular admin meeting with your team and admin manager, contributing to the discussion and agenda. Be aware of workloads within the admin team and support colleagues as appropriate. Maintain accurate patient records, both paper and electronic, including filing and data input within confidentiality guidelines.
Work within Trust and Directorate policies and procedures. Negotiate annual leave and use of flexi time with line manager. Assist in providing support and cover for admin Staff within the directorate during annual leave and sickness, including reception cover. Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative.
Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion.
If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of car

Please refer the Job description for details