Medical Secretary

at  The Christie Pathology Partnership LLP

To provide a full secretarial service to all Consultant Histopathologists, SpRs, BMS and Pathology Office staff includes general office duties and ensuring the timely dissemination of reports in order for the referring clinician to treat the patient To arrange clinical investigations (pathology reviews) by abstracting information from patients case notes, recording all relevant clinical details and initiation letters involves dealing with any subsequent clerical and technical problems that arise which relates to waiting list management, including 31/62 target patients To catalogue and register (if necessary) in-house pathological cases (theatre/wards/departments and outside referrals (using the NHS Smartcard, Careflow and Technidata), setting up reports in readiness for audio dictation and voice recognition, type macro reports on a daily basis involves checking for discrepancies, electronic form filling and filing system using computer and manual systems Ensuring the accurate patient demographics by using Careflow and various databases (including NHS Smartcard Management Service) in order to clarify discrepancies Patient case note tracking using the Careflow system To return pathology material to the referring hospital recording relevant information for accreditation and audit purposes using the electronic notebook within Technidata (UKAS ruling), using manual and/or computerized systems and organising special deliveries/couriers To communicate with staff at all levels, both internal and external bodies (around the UK and abroad) Print run: appropriate dissemination of a variety of medical reports and pathology material, some of which is highly confidential. To cull files within the voice recognition software To organise second opinions (home and abroad experts in their field) and special tests (e.g. molecular tests such as BRAF, EGFR, KRAS/NRAS, GIST etc) which involves special deliveries and couriers To obtain archival pathology material and medical reports from deep store within Christie To provide clerical and organisational assistance in connection with trials and joint research projects (involving clinical departments and external bodies) To provide clerical assistance regarding statistical information for audit To provide information to support the investigation of litigation cases Prepare various Multidisciplinary Team meetings (MDTs), ensuring all relevant information and pathological material is available in a timely manner on behalf of the Consultant Histopathologists Scanning paper files into various electronic filing systems To contribute to the training of new members of staff as required To work with Pathology Office Team Leader, Histology Services Manager and colleagues to improve quality and range of services, with resources being managed according to agreed policies and priorities To deputise for the Pathology Office Team Leader if required, but exempt from decision making Attend appropriate training and education sessions at the request of the team leader To undertake any other duties commensurate with the post, required by the Histopathology Laboratory Manager and Pathology Office Team Leader

Please refer the Job description for details