Medical Staffing Coordinator

at  Kings College Hospital NHS Foundation Trust

This is a key role within the General & Adult Medicine departments and Site Operational Management Team and provides support in the delivery of medical staffing related activities. The post holder will work closely with Medical Staffing Managers in all Resourcing tasks relating to the management of substantive staff, as well as the Clinical Leads and Directors in achieving key performance indicators (KPIs) in these areas.
The nature of the job requires the post-holder to deal with confidential and sensitive information related to staff. The post-holder will ensure this information is kept confidential and secure in line with Trust policies.
The post holder will be responsible for the coordination of medical rotas within the care group, ensuring safe and effective rostering and responding to queries relating to leave, locums, induction, sickness and working hours. This will include the on-going management of the out of hours and on call rotas for General/Speciality Medicine and Adult Medicine Medical Team. We are advertising 2 band 4 posts for General/Speciality Medicine and Adult Medicine services.
You will have experience of working in a busy office environment, preferably in HR, Rota management or Medical Staffing. You will be highly organised with the ability to work on your own initiative and have experience of learning fast and using management information systems. You will be customer (your customers will be doctors and consultants) and patient focused with the ability to think calmly and logically under pressure, have excellent interpersonal and communication skills, and have a positive attitude to maintaining high standards at all times.
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
To use and maintain the Health roster database to ensure that all medical staff has allocated rota line, annual leave, sickness absence, study leave and Maternity/Paternity leave is recorded.
To use Patchwork system to book and approve timesheets for any locums booked.
To monitor medical staff sickness, escalating any workforce issues as required and in line with Trust policy.
To identify gaps and assist in the co-ordination of cover arrangements for the planned absence of medical staff, escalating as required.
We are looking for 2 band 4 posts for General/Speciality Medicine and Adult Medicine services. Working hours Monday to Friday

Please refer the Job description for details