Medical Workforce Administrator

at  Swansea Bay University Health Board

If you wish to be offered on a secondment basis, you will need to have gained your line managers approval for the secondment prior to going to interview.
Do you share our Health Board values; Caring for each other; working together; always improving? If so we would love for you to come and work for Swansea Bay University Health Board.
The Medical Workforce Team are looking for an enthusiastic and self motivated individual with excellent communication skills to join their team on a Permanent basis as a Medical Workforce Administrator.
You will be responsible for providing a high quality administration for the eJob planning system and support with the recruitment of Medical and Dental staff across all the Service Groups within SBU HB.
The successful candidate will contribute towards an atmosphere that is conductive to good client relations, particularly with regard to inter-personal skills and communication. They will also ensure compliance with Policies & Procedures as identified by Swansea Bay University Health Board.
Acting as system administrator for the eJob Planning system, providing advice, face-to-face and virtual training to Clinicians and managers across the HB, technical support and maintaining user accounts as required. Providing a high quality customer focused Recruitment service for the Health Board throughout and in accordance with best practice, regulations and employment legislation.
This role will work closely with the eJob planning Manager and the Medical Recruitment Team. This role will suit a person with a methodical approach to problem solving, who has a flexible approach to work and shows creativity in achieving objectives.
E Job Planning - Acting as system administrator to ensure information is maintained, monitored & cleansed on a regular basis. You will provide specialist support and advice to service managers and clinicians across the HB, to ensure job planning is carried out efficiently and effectively. You will be required to carry out face to face and virtual training sessions with both service managers and clinicians and will be required to be able to travel between HB sites in a timely manner. You will be required to analyse and interpret complex data providing feedback to the eJob planning manager & service groups.
Recruitment - Supporting the Recruitment team in the recruitment process for Medical and Dental Staff and Locums in line with latest guidance and legislation. You will be required to attend and facilitate interviews both virtually & face to face. This involves liaising with internal and external stakeholders . Ability to prioritise work to meet deadlines with a flexible & adaptable approach is essential. You will be required to maintain confidentiality at all times & undertake other administrative duties as required.
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe’s most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
The post holder will require excellent communication skills, ability to prioritise workload, with proven experience in collaborative working, as well as sound knowledge of MS Excel, PowerPoint and other Office software packages.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply

Please refer the Job description for details