N23020 Division Administrative Assistant - DIS - Curriculum

at  Lethbridge School Division

WE ARE EXCITED TO HAVE A DIVISION ADMINISTRATIVE ASSISTANT - DIVISION OF INSTRUCTIONAL SERVICES - CURRICULUM OPPORTUNITY AVAILABLE AS SOON AS POSSIBLE.

Lethbridge School Division is looking for the ideal candidate for the position of Division Administrative Assistant. The ideal candidate will have administrative experience, strong technical skills, a sound judgment and strong interpersonal skills. This position will be responsible for administrative functions and serve as a contact person for the Instructional Services. Working in the Division of Instructional Services in the Curriculum Resource Centre (CRC), the Division Administrative Assistant will be responsible for daily operations of the CRC and supporting Learning Commons within the Division. As well, this position provides ongoing technical support for Follett/Destiny software and ‘first contact’ coordination to the Learning Commons Facilitators in the Division.

THE DIVISION

Since 1886, Lethbridge School Division has offered high quality learning experiences over a broad range of programs to meet the needs of a wide variety of learners. Lethbridge is located just two hours south of Calgary and close to the Rocky Mountains and U.S. border, and is family-oriented and culturally vibrant with many amenities of a larger city. We are a growing school division, Lethbridge School Division employs more than 1200 staff and is known for its innovative culture.
Lethbridge School Division, embraces diversity and functions in a dynamic, innovative and fast paced environment. We are seeking an Division Administrative Assistant who is results-oriented and who demonstrates professionalism and a commitment to providing exemplary public service therefore assisting in serving the educational needs of over 12,000 students within 24 schools.
Our mission statement is “Lethbridge School Division is inclusive, forward-thinking and accountable for engaging students in quality learning experiences that develop strong foundations, innovative minds and responsible citizens.”
Lethbridge School Division strives to create a dynamic, diverse, and collaborative culture. We value diversity and welcome applications from all qualified individuals.

Did you know:

• Lethbridge enjoys more than 320 days of sunshine per year.
• The height of the CP Rail High Level Bridge is 95.7 meters.
• Lethbridge is one of only a few cities its size with two post-secondary institutions - Lethbridge College and University of Lethbridge.
• Lethbridge provides a central location from which to see some of the most spectacular attractions and scenery that Alberta has to offer including Waterton National Park, Banff National Park, ski resorts, hiking and mountain biking trails: www.exploresouthwestalberta.ca.
• Lethbridge offers more than 70 parks, 140 km of walking and running trails, playgrounds and sports fields throughout the city. Lethbridge will have one of the best and largest leisure complexes in Alberta! For a complete overview of our division you are encouraged to visit our website.

EDUCATION AND EXPERIENCE REQUIRED:

• Completion of a two (2) year post-secondary diploma in a related field; such as Learning Commons/Library operations or an equivalent combination of education, experience and training. Employees who do not have a two-year diploma in a related Learning Commons/Library operations program are required to complete five courses through Mohawk College.
• Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies.

This position assists in supporting the Director of Learning, the Director of Student Services, the Counselling Coordinator, and the Coordinator of Early Learning by completing all aspects of publication purchasing, cataloging and circulating CRC resources throughout the Division. This role is responsible for loans for outdoor education, gymnastics, snowshoes and band/concert equipment as well the coordination with the City of Lethbridge for skating and swimming classes. The position assists in routine administrative functions including word processing, maintaining databases, reception services in the CRC, and the operation of standardized office equipment. This position provides mentorship and guidance to all Learning Commons Facilitators in the Division with the support from the Director of Learning.

This position requires the following:

• Understanding of the Learning Commons philosophy
• Strong oral and written communication skills
• Strong technology background
• Ability to show attention to detail
• Proficiency with document preparation that is business professional
• Effective time management and organization skills
• Ability to work in a team atmosphere
• Strong problem solving skills and the use of critical thinking
• Ability to be discreet and keep work related knowledge confidential

The successful candidate must be highly confidential, a self-starter, personable, able to deal with the public, be a team player and have proven administrative skills. The individual must be flexible, decisive, be able to multi-task and display a high level of initiative and maturity. A strong technology background is essential, including intermediate level skills within Microsoft Office. The successful candidate will be an innovative thinker and willing to find creative solutions.