Occupational Health Admin Assistant

at  North East Ambulance Service NHS Foundation Trust

To provide a comprehensive efficient and confidential administrative support service to the Occupational Health Service.
Provide and maintain administrative systems to ensure accurate and effective data is available to enable the clinical staff to respond to medical queries and to produce reports.
To answer routine queries from staff regarding general OH issues.
To provide an efficient and confidential administrative service to assist the team to plan and implement service strategies.
Provide confidential secretarial services to Occupational Health Physician, Occupational Health Nurse Specialists, Clinic Nurse and Physiotherapist.
Responsible for maintaining confidential medical information/records regarding colleagues occupational health, including operating the Occupational Health database.
Responsible for ensuring all Occupational Health files are updated accurately, effectively and timely with relevant correspondence.
Responsible for accurately updating and maintaining a confidential Occupational Health electronic filing system
Responsible for accurately updating the OH intranet site
Arranging planned and cyclical Occupational Health activities and preparing activity reports.
Maintain and review administration protocols
Administer and process departmental post.
Communicate and deal with all levels of staff in a professional manner.
Liaise with HR Advisors for information regarding sickness and pre employment Health Questionnaires.
We employ 3,500 staff in 63 locations and serve a population of 2,600,000 in Northumberland, Tyne & Wear, County Durham, and Tees over 3230 square miles.
Many people think the job of the ambulance service is to collect patients and take them to hospital, but we do much more!
Paramedic skills have developed hugely in recent years, meaning we carry out more treatment at the scene and en-route to hospital.
We have a dedicated clinical assessment service that allows us to provide patients with the most appropriate care from the beginning of the patient journey.
We have a specialised branch of the Trust called HART which deal with explosions or terrorist attacks.
Ultimately patients are the heart of everything that we do to support our mission of “safe, effective and responsive care for all”.
We value and respect the diversity employees bring to our workplace. We recruit a workforce that reflects the community we serve, and welcome applications from people from all backgrounds. To ensure we deliver on our aims in relation to diversity and inclusion we assess ourselves against a range of frameworks. We are ENEI Gold employer, Disability Confident Leader, Dyslexia Smart Award employer, Dementia Friendly, and part of Mind Blue Light programme and the Race at Work Charter from the Princes Responsible Business Network and are achieving across all objectives in NHS Equality Delivery System.
Pl4ease refer to the attached Job Description for the full list of duties and responsibilities for this role

Please refer the Job description for details