Office Admin

at  ServiceMaster Restore

SERVICEMASTER RESTORE - IMMEDIATE OFFICE ADMINISTRATOR NEEDED

Are you a friendly and professional individual looking to join a dynamic team? Do you thrive in a role where you get to provide outstanding customer service every day?
ServiceMaster Restore does it all: Water, fire, smoke, mold, trauma, biohazard, hoarding, odor/pathogen control, reconstruction and more! At ServiceMaster of Eugene, we unite for the common goal of RESTORING PEACE OF MIND® to our customers.
What the job looks like - Position Overview:
We are looking for a candidate who is comfortable working in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using multiple types of software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

What you will be doing - Job Responsibilities:

• Answer and direct phone calls to appropriate parties.
• Handle incoming and outgoing correspondence.
• Manage office filing systems and maintain documentation in all relevant channels.
• Greet and assist visitors, clients, and employees.
• Serve as a point of contact for office inquiries.
• Perform general clerical duties such as typing, photocopying, and faxing.
• Oversee editing and maintaining timekeeping records.
• Assist with appointment scheduling and organizing meetings and events as needed.
• Support general managers and supervisors with administrative tasks.
• Maintain office supplies and ensure inventory is stocked.
• Assist with data entry, prepping invoices, and document retrieval.
• Communicate with Third Party Administrators and assist with Project Managers/Estimators in job file documentation
• Request and maintain vendor and subcontractor documentation with software systems
• Maintain office supplies and ensure inventory is stocked.
• Keep reception area tidy and presentable.

What you’re looking for - Benefits & Perks:

• Paid training and development opportunities
• Paid time off
• Paid holidays
• Comprehensive health and dental insurance
• 401k with matching

What you need to be considered for this role - Requirements:

• Experience with Microsoft Office programs, proficient in typing
• Experience as an office admin (or adjacent role) is required
• Excellent communication and organizational skills
• Professional, friendly demeanor
• Must be able to pass background and pre-employment drug screening

Location: ServiceMaster of Eugene 3902 W 1st Ave, Eugene, OR 97402, USA
Since its founding in 1929 by Marion E. Wade, a former minor league baseball player, ServiceMaster has stood by its word and its customers. As a result, it has grown into a world-class company composed of a family of brands that provides residential and commercial services to 5 million customers in the past year alone.
Today, ServiceMaster Restore is committed to helping our communities rebuild after a disaster, helping businesses get back to work, and helping our neighbors restore their homes to pre-loss conditions. Whether dealing with a burst pipe that impacts one home or a natural disaster that impacts the entire community, we’re by your side 24/7/365 to restore your property and your peace of mind.
Pay: Starting at $22 / hour

Benefits:

• Flexible schedule
• Paid time off
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• 401(k) matching
• Paid training

Job Type: fulltime

Schedule:

• 8 hour shift
• Monday to Friday

Education: High school degree
Work location: On-sit

What you will be doing - Job Responsibilities:

• Answer and direct phone calls to appropriate parties.
• Handle incoming and outgoing correspondence.
• Manage office filing systems and maintain documentation in all relevant channels.
• Greet and assist visitors, clients, and employees.
• Serve as a point of contact for office inquiries.
• Perform general clerical duties such as typing, photocopying, and faxing.
• Oversee editing and maintaining timekeeping records.
• Assist with appointment scheduling and organizing meetings and events as needed.
• Support general managers and supervisors with administrative tasks.
• Maintain office supplies and ensure inventory is stocked.
• Assist with data entry, prepping invoices, and document retrieval.
• Communicate with Third Party Administrators and assist with Project Managers/Estimators in job file documentation
• Request and maintain vendor and subcontractor documentation with software systems
• Maintain office supplies and ensure inventory is stocked.
• Keep reception area tidy and presentable

What you need to be considered for this role - Requirements:

• Experience with Microsoft Office programs, proficient in typing
• Experience as an office admin (or adjacent role) is required
• Excellent communication and organizational skills
• Professional, friendly demeanor
• Must be able to pass background and pre-employment drug screenin