Office Administrator

at  Aker Solutions

Info
Location:
St. John’s, Canada
Apply by:
April 22, 2024
Position type:
Permanent
Employment type:
Full Time
Job category:
Functional
Job ID #:
17195
Do you want to play a role in solving global energy challenges for future generations?
At Aker Solutions, we are committed to helping the energy industry and broader society #PowerTheChange towards a low-carbon future.
We are changemakers and problem solvers with more than 180 years of experience. Our ambitions are high. By 2030, renewables and low-carbon solutions for oil and gas will make up two-thirds of our business. Do you want to be a part of driving the transition?
We are now seeking an Office Administrator for our St. John’s, NL office.

What will you be doing?

• Providing administrative support for the St. John’s office location, with a focus on the front desk & reception responsibilities
• Performing routine administrative support duties, including answering calls, mail delivery, couriers, greeting guests and clients, etc.
• Assisting in the coordination of meetings, including communication with internal and external contacts for scheduling, boardroom bookings, meeting requests, catering and equipment
• Managing the inventory and ordering general office supplies, consumables, and non-standard items requested by the business.
• Supporting the onboarding of new empl,oyees including interfacing with Managers to assign seating and updating seating plans for multiple office suites, preparing employee access passes, and facilitating the setup of parking passes
• Monitoring varied vendors that require acto into the office suites, including cleaning, coffee delivery, document shredding, etc., in alignment with our office security plan
• Maintaining local employee email/phone directory with responsibility for sending all employee communications as requested by the Management. Team
• Ensuring office and common areas are clean and tidy throughout the day, including boardrooms, kitchen, and front reception
• Assisting with business travel process, including flight, hotel, and car rental options
• Assisting with planning and preparation of social club activities
• Supporting other general administrative tasks as required

We think you should have:

• A certificate, diploma, or degree in an administrative program with at least three (3) years’ experience in a similar fast-paced environment.
• Administrative experience supporting a multi-discipline group of employees
• Proficiency with MS Office Suite and an ability to learn new software/programs with ease
• Strong written communication skills and ability to create internal correspondence

More reasons to work with us:

• Professional development and career opportunities
• Competitive pay and health benefits
• Healthy work-life balance
• Fitness and parking allowances
• Company contributions to RRSP program

Interested? Contact us.

CONSISTENT WITH THE ACCORDS ACT, RESIDENTS OF NEWFOUNDLAND AND LABRADOR SPECIFICALLY, AND CANADIANS GENERALLY, WHO ARE QUALIFIED, WILL BE GIVEN FIRST CONSIDERATION FOR TRAINING AND EMPLOYMENT.

Diversity, Equity and Inclusion
Our goal is to make Aker Solutions a place where everyone can perform at their best by creating opportunities for all. We see diversity as a source of creativity, innovation, and as a key competitive advantage. Diversity includes not only gender, ethnicity, or age but also disabilities, religion, sexual orientation, and many other parts of one’s identity. We welcome your application no matter who you are or where you come from and encourage you to let us know if you need any supportive adjustments throughout the recruitment process.
This is Aker Solutions
Aker Solutions delivers integrated solutions, products and services to the global energy industry. We enable low-carbon oil and gas production and develop renewable solutions to meet future energy needs. By combining innovative digital solutions and predictable project execution we accelerate the transition to sustainable energy production. Aker Solutions employs approximately 11,000 people in more than 15 countries.

• Providing administrative support for the St. John’s office location, with a focus on the front desk & reception responsibilities
• Performing routine administrative support duties, including answering calls, mail delivery, couriers, greeting guests and clients, etc.
• Assisting in the coordination of meetings, including communication with internal and external contacts for scheduling, boardroom bookings, meeting requests, catering and equipment
• Managing the inventory and ordering general office supplies, consumables, and non-standard items requested by the business.
• Supporting the onboarding of new empl,oyees including interfacing with Managers to assign seating and updating seating plans for multiple office suites, preparing employee access passes, and facilitating the setup of parking passes
• Monitoring varied vendors that require acto into the office suites, including cleaning, coffee delivery, document shredding, etc., in alignment with our office security plan
• Maintaining local employee email/phone directory with responsibility for sending all employee communications as requested by the Management. Team
• Ensuring office and common areas are clean and tidy throughout the day, including boardrooms, kitchen, and front reception
• Assisting with business travel process, including flight, hotel, and car rental options
• Assisting with planning and preparation of social club activities
• Supporting other general administrative tasks as require