Office Administrator

at  CCEM Strategies Ltd

QUALIFICATIONS & EXPERIENCE

• At least three (3) years of directly related experience in a related role such as an office administrator, office manager or executive assistant with a track record of having an impact outside of your defined role.
• Experience supporting a team in a highly professional, fast-paced, or rapidly changing, business environment.
• Displays tact, discretion and confidentiality.
• Demonstrated ability to anticipate, understand and deliver on the needs of your team.
• Demonstrated ability to work independently, and under pressure, in a fast-paced multi-tasking environment.
• Excellent attention-to-detail and strong formatting, editing and numeracy skills.
• Ability to prioritize and successfully support multiple projects and adapt to changing work priorities.
• Ability to communicate effectively with internal and external stakeholders with a variety of styles, personalities and backgrounds.
• Proficient in all Microsoft Office applications, including advanced knowledge of Outlook, Word, Excel and PowerPoint functionality. Experience with Office 365 and SharePoint an asset.
• Strong verbal and written communication in English, including excellent writing skills, grammar, punctuation and spelling.
• Ability to carry out detailed, and sometimes involved instructions, in written and oral form.
• Ability to perform basic IT troubleshooting in a PC / Windows environment is an asset.

Your role will entail:

• Developing, implementing, and maintaining office administrative processes to ensure efficiency, consistency, and organization.
• Procuring office supplies and equipment.
• Organizing and maintaining inventory of office supplies and storage units.
• Coordinating internal meetings.
• Booking and optimizing travel arrangements.
• Managing positive relationships with CCEM service providers.
• Processing company and client expenses.
• Maintaining confidential human resources files and supporting the recruitment and onboarding of staff.
• Advising team members on policies, practices, benefits and office procedures.
• Supporting benefits administration.
• Maintaining and updating tracking spreadsheets for office matters.
• Planning team and client events to ensure a great experience for participants.
• Supporting the preparation of complex, client-facing documentation in Word, PowerPoint and Adobe, ensuring adherence to CCEM and client standards.
• Running miscellaneous errands outside the office.
• Using judgment, discretion, and professionalism to provide executive support to two Directors.
• Embodying and reinforcing CCEM values of excellence, enhancement, customer focus and care.