Office Administrator

at  Clanwilliam a healthcare technology group

Leading global healthcare technology group, Clanwilliam, has an exciting opportunity for a driven and motivated Office Administrator to join our team.
Our 1000+ global team members and 25+ core products and services empower over 1.5 million healthcare professionals worldwide to provide exceptional patient care. From pharmacy to GP systems, hospitals to aged care, analytics to messaging platforms, our products and services help drive most parts of the patient care journey in Ireland, the UK, New Zealand, and Australia.

THE IDEAL CANDIDATE WILL POSSESS THE FOLLOWING QUALIFICATION, SKILLS, KNOWLEDGE, AND ATTRIBUTES:

• Third Level qualification or equivalent.
• Excellent communication skills - both written and oral essential.
• Excellent IT skills - intermediate level MS Word/Excel essential.
• Database management experience is an advantage.
• Highly organised with strong attention to detail.
• Ability to handle sensitive information using discretion and confidentiality.
• Will work well within a team environment and on own initiative.

AT CLANWILLIAM, YOU CAN EXPECT CHALLENGING PROJECTS, TASK OWNERSHIP, CONTINUOUS TRAINING AND PROFESSIONAL DEVELOPMENT, AND ULTIMATELY, THE CHANCE TO GROW A CAREER IN AN EXPERIENCED COMPANY DIRECTLY HELPING TO IMPROVE PATIENT CARE. FURTHER, YOU CAN ALSO EXPECT:

• Company matched pension scheme.
• 22 days annual leave, increasing yearly up to 26 days.
• Flexible working and work from home opportunities.
• 2 paid CSR Volunteering/Charity Days per year.
• 1 Wellbeing Day per year.
• Maternity & Paternity Benefits.
• Full access to our Employee Assistance Programme.
• Regular wellbeing supports and webinars.
• Annual leave purchase scheme.
• Working abroad opportunities – 20 working days per year.
• Annual paid health checks.

• Act as front of house at Clanwilliam Headquarters by managing and screening incoming telephone calls.
• Open and file weekly post
• Co-ordinate travel and travel-related activities for the team, including accommodation, transportation and meeting room booking.
• Offer support to the C-Suite team through basic document or presentation creation and maintenance of reports and other corporate documents.
• Responsible for ordering stationary, booking couriers, and distributing post.
• Responsible for keeping the kitchen stocked and maintained.
• Liaise with the Building Management team to ensure upkeep of the office and facilities.
• Ad hoc administration assistance across various departments as and when required.
• Manage, organise and archive contracts, documents, and records in both electronic and physical formats.
• Upload documents to databases.
• Schedule, co-ordinate, and attend meetings.
• Arrange for documents to be certified and notarised.
• Co-ordinate execution of documents.
• Proofread documents, correspondence, and reports with precision and attention to detail.
• Assist with billing and invoice processing.
• Perform general office duties such as printing, filing, photocopying, scanning, and emailing documents as needed.
• Assist with drafting and issuing newsletters and updates.
• Organise internal events.