Office Administrator/Executive Assistant

at  Support Ontario Youth

Support Ontario Youth is looking to hire an Office Administrator/Executive Assistant, to help support our driven, focused, and ever-expanding team. We welcome the experience of someone who can implement processes and systems to stay effectively organized.

QUALIFICATIONS AND SKILLS:

• 2-4 years of administrative and/or executive assistant experience
• Previous work with a Board of Directors and taking meeting minutes is an asset
• Excellent understanding of Microsoft 365 with expertise in Outlook, Excel, and Microsoft Word
• Must be highly organized, efficient, detail-oriented, and have excellent communication and interpersonal skills
• Superior ability to coordinate calendars of multiple staff and dedication to completing projects in a timely manner
• Must be comfortable making calls, talking on the phone and interacting with all levels of stakeholders
• Able to work a flexible schedule
• Exposure to the skilled trades environment would be an asset but is not necessary

Office Administrator

• Responsible for managing your own workflow to get the job/task done efficiently and in a timely manner.
• Managing internal and external communications with all stakeholders
• Organizing office events
• General administrative duties including but not limited to answering phone, organizing filing system, preparing event materials, and handling requests or complaints in a professional manner.
• Light organization of office including public and kitchen area
• Occasional travel to support events or members may be required.
• Provide administrative support to other departments within the organization, as needed special projects and other duties as assigned