Office Administrator III

at  Ensero Solutions

ABOUT US

Ensero has offices in Colorado (Denver and Fort Collins) and Canada (Saskatoon, Vancouver and Whitehorse) and is well-established as an innovative leader in environmental management, site assessments and permitting, water treatment, remediation technologies, and facility operations. We offer our employees an excellent total rewards experience, including pay and benefits and your personal development and growth. We believe in giving you the opportunity to learn and to help make an impact on the sustainability of the environment.
Ensero Solutions believes in a diverse working environment and a culture where differences are valued.

ABOUT THE ROLE

Reporting to the Senior Operations Manager, the Office Administrator provides support to the Operations, Project Managers, and the office. Responsible for completing a variety of tasks including coordination, administrative, financial and logistical support.

KEY RESPONSIBILITIES

• Respond to email and telephone queries and direct clients to the appropriate individual as required.
• Various administrative duties as requested and/or required including filing and scanning.
• Maintaining cleanliness of the office and kitchen/breakout areas.
• Manage keycards, keys and parking passes for the office employees (requests and cancellations).
• Assist Project Managers in coordinating the activities of project teams to ensure projects progress on schedule and within budget and with the desired quality.
• Providing administrative support to project teams and various departments within the office.
• Assists the Project Manager with proposal preparation and costing.
• Document formatting and editing of project documents and proposals in accordance with company style guide.
• Obtain quotes from vendors/subcontractors and support project cost estimates.
• Arrange project-related activities including developing and tracking schedules, logistics, materials shipments, and sub-contractors.
• Maintain effective relationships with third parties, vendors and sub-contractors.
• Enter vendor invoices, receipts, expense claims, and sales invoices into accounting software.
• All other related duties as required.