Office Administrator

at  Merand Corbett Associates

Are you a highly organized and detail-oriented individual looking for a dynamic administrative role? Look no further!
Our client requires a Personal Assistant and Office Administrator, to be an essential part of their consulting business, supporting daily operations and ensuring smooth functioning across various aspects of the organization.

REQUIREMENTS:

• 2 to 3 years of experience in an office support role.
• Financial background preferred.
• Strong excel skills
• Ability to maintain a high level of confidentiality
• Friendly yet firm/assertive when required
• Team player

• Manage daily timesheets and ensure accuracy for invoicing purposes.
• Issue invoices and final timesheets, and submit them for processing.
• Handle client queries and follow up on outstanding invoices.
• Compile monthly statements and maintain records of all client invoicing.
• Manage client agreements and ensure validity and timely renewals.
• Assist in preparing quotes, reviewing documentation, and obtaining sign-offs.
• Onboard new clients and manage related documentation.
• Support HR functions including recruitment, onboarding, and staff record management.
• Verify and manage payroll data, liaising with relevant stakeholders.
• Coordinate office support tasks such as IT equipment agreements, expense invoice management, and office stock ordering.
• Ensure compliance with legal requirements such as POPI and PAIA, and assist with BEE certification.
• Assist with scheduling and coordinating interviews, feedback, and communication with recruitment agencies and candidates.
• Prepare employment offer documents and facilitate new employee onboarding.
• Coordinate travel arrangements and bookings as needed.
• Manage communication to staff and assist with various administrative tasks.