Office Administrator - Quality Management Systems

at  Vision RT Ltd

Vision RT is a rapidly expanding MedTech company at the forefront of transforming radiation therapy. We are the inventors of Surface Guided Radiation Therapy (SGRT), which harnesses advanced 3D camera systems and sophisticated AI, Computer Vision, and Machine Learning software. Our mission is to enhance the safety, precision, and comfort of radiation therapy for patients. Notably, our innovative solutions are deployed across all 15 of the prestigious “Best Hospitals for Cancer,” as recognized by US News & World Report
Company video: https://youtu.be/ci5BrRrp4h0
With around 300 employees globally, and offices in the UK, Poland & US, we operate autonomously as part of the Danish company Demant A/S, one of the largest healthcare companies in the world.

REQUIRED SKILLS & EXPERIENCE

• Minimum 2 years’ experience in an administrator position.
• Strong organizational skills, and ability to triage and prioritise tasks.
• Excellent verbal communication, writing and presentation skills.
• Must have a results-oriented attitude.
• Ability to work and interact effectively and professionally with others throughout various levels of the global organization.
• Competent in Microsoft Word, Excel, PowerPoint, Outlook and general computer usage.
• Fluent in written and spoken English.

DESIRABLE SKILLS & EXPERIENCE

• Experience of working in a regulated environment, e.g. medical devices, pharmaceuticals etc.
  Vision RT is an Equal Opportunity / Affirmative Action employer, all qualified applicants will receive consideration for employment and development without regard to race, colour, religion, sexual orientation, gender, national origin, disability, or protected veteran status

ABOUT THE ROLE

This role sits within the quality and regulatory team in Basingstoke 5 days per week and is to support the quality, regulatory and compliance teams. A key part of the role is to ensure that documentation for the medical device quality management system is correct and processed accordingly.

KEY RESPONSIBILITIES

• Maintain and administer the electronic Quality Management System (QMS) platform and provide support and training to eQMS users, including uploading and monitoring training courses.
• Act as a document controller with the QMS, reviewing uploaded documents for quality and accuracy.
• Prepare regular reports for senior management on activities within the department and updates to applicable standards and regulations.
• Prepare and process regulatory documentation in support of product and establishment registrations globally.
• Provide administrative support to teams within the QARA department.
• Act as an auditor of internal functions and external suppliers.
• Other duties in support of the company’s quality policy and objectives.
• This role requires occasional UK and international travel.