Office Administrator / Receptionist

at  Bluewater Energy Services

Location
Aberdeen
Hours
Part time
Bluewater’s Aberdeen Office is looking for an Office Administrator/Receptionist on a job share basis. The successful candidate will be responsible for greeting visitors and processing visitor information at the Reception desk and providing administrative support to the Asset Managers and team members.
About the job
Ensure efficient internal and external communications e.g. receiving incoming calls/mail and dis-patching outgoing calls/mails. Provides general administration support including, but not limited to, out-going correspond-ence, emergency response rotas, distribution of documents (internal and external) and ensuring distribution lists and address directories are kept up-to-date. Make/assist in travel arrangements, (building) access, meeting room reservations, discipline ac-tivities and lunch orders. Prepare and organise activities, events and meetings; prepare and distribute meeting minutes as directed. File, process and maintain relevant (department, project) information on Bluewater’s systems. Focal point for facilities visits (e.g. utilities, air conditioning, IT and security) and escalates mat-ters arising from facilities to the right department. Assists with key document manual and electronic filing and liaison with Document Control. Administrative tasks associated with new staff and temporary personnel.
What we offer
Employed by Bluewater Services UK Limited, we offer the following: A competitive salary. 20 hours per week - Part time / Job share position based in our office in Portlethen, Aberdeen. Annual leave entitlement of pro-rata 27 days per year plus 8 public holidays. A comprehensive suite of health and well-being benefits. Attractive pension arrangements. A welcoming family focused company which offers room for growth, autonomy and a busy so-cial calendar.
Requirements
Demonstrable experience in a similar position. Experience in MS Office packages and applications. Strong organisational skills and attention to detail. Adaptable, flexible and able to work both individual and as part of a team. Excellent written and verbal communication and interpersonal skills.
Want to know more?
Please note that this is a permanent staff position. Interim candidates should not apply. We can only accept applications from candidates who are currently eligible to live and work in the UK

Please refer the Job description for details