Office Administrator

at  Tsuutina Nation Police Service

JOB DESCRIPTION:

Reporting to the Manager of Strategic Service, the Office Administrator will be responsible for supervising the front end administrative staff in the Strategic Services section, contribute to the creation, maintenance and review of standard operating procedures for front line administrative processes, be responsible for the Service’s practicum program and provide logistical support for Service. This position will stand in for the Manager, Strategic Services when needed.

SUPERVISORY SKILLS

• As a supervisor, you are the best advocate for those who report to you, but you also hold them accountable to the high standards you hold yourself to.
• Critical conversations are not a challenge to you because you know that helping people grow and develop can be uncomfortable.

Decision Making

• You will offer solutions to challenges, ensuring that solutions are in the best interest of the service, our staff and the community we serve.
• Your decisions will seek to find ways to reconcile any conflicts that exist between legislation or policy and the people we serve.

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent
• Experience in a supervisory role
• Proficient in Microsoft 365
• Experience in the following databases and asset; PROS, CPIC, JOIN
• 5 years administrative experience an asset
  Successful candidates will be required to complete and pass an Enhanced Security Clearance check prior to commencing the position.
  In your cover letter, please state how you meet the competencies required of you by the organization and the position.
  Successful candidates will be required to complete and pass an Enhanced Security Clearance check prior to commencing employment

• Provide daily supervision and support of front-end administrative staff.
• Assist with review and implementation of Standard Operating Procedures for those reporting to this position.
• Oversee the Service’s practicum program for post-secondary students and facilitate their learning within our service.
• Oversite of ordering and maintaining accounts for all mobile phones for the service including ordering, management of JAMF software and Apple Business ID
• Creating reports, tables, and spreadsheets related to work done by those who report to this position.
• Complete initial review of FOIP reports
• Take on duties of Manager, Strategic Services when the incumbent in that role is on leave or absent from the office.
• Other tasks as required.