Office Assistant

at  Blankfactor

It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
Who we are
Blankfactor is a global service provider. We offer mission-critical full-stack development, management, and consulting services to supplement our clients’ teams or manage end-to-end delivery of custom software solutions. Headquartered in the United States, we have offices in Bulgaria, Colombia, Costa Rica, Romania and Canada. Our culture anchors on expertise, excellence, and care for our talent and our clients.

Responsibilities

• Contract management around the workspace (not necessarily negotiate everything);
• Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, and parking, among others;
• Find improvements and solve problems;
• Advising on measures to improve the efficiency and cost-effectiveness of the facility - align before take any decision;
• Responsible for key contracts by overseeing service delivery outcomes;
• Collaborating with external and internal partners (Vendors, Business Leads, Finance, HR, Legal) to gather business requirements and define program objectives;
• Helping with office relocations - own the process;
• Facility Maintenance coordination - own the process;
• Managing renovations and refurbishments; upon CM or HR request;
• Liaising with the building administration - own the relationship;
• Oversee local Office Management team and delegate tasks, as needed;
• Equipment inventory management;
• Taking care of the office’s smooth functioning;
• Greeting and hosting guests at the front desk;
• Processing and storing documents;
• Organizing trips and payments;
• Communicating with vendors and with the office building;
• Maintenance of the office services by organizing office operations and procedures;
• Controlling correspondence, designing filing systems;
• Reviewing and approving supply requisitions, and assigning and monitoring clerical functions;
• Prepare and process paperwork, which includes coordination and collection of due on-hire papers, as well as document translation;
• Coordinate benefits administration;
• Participate in internal or external events organization;
• Possibility for involvement in HR and accounting processes.

Requirements and Skills

• BA degree;
• 3+ years of previous experience on a similar role;
• Proficient with Gmail, Google Drive and other Google services;
• Excellent command of English (spoken and written);
• Dedicated and independent, professing excellent collaboration skills;
• Good communication and time management skills;
• Hands-on knowledge of some accounting, and previous payroll experience is a plus;
• High-level management abilities, strategic thinking, and leadership skills that allow management of service delivery across functions and departments;
• Strong understanding, of creating and implementing effective workplace solutions;
• Management experience or Workplace Services experience;
• Excellent verbal and written communication skills, ability to present in a formal setting, as well as maintaining informal relations (i.e. different vendors and external contractors);
• Understand technological advances, changing management and organizational leadership, and compliance requirements that drive workplace strategies.

• Contract management around the workspace (not necessarily negotiate everything);
• Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, and parking, among others;
• Find improvements and solve problems;
• Advising on measures to improve the efficiency and cost-effectiveness of the facility - align before take any decision;
• Responsible for key contracts by overseeing service delivery outcomes;
• Collaborating with external and internal partners (Vendors, Business Leads, Finance, HR, Legal) to gather business requirements and define program objectives;
• Helping with office relocations - own the process;
• Facility Maintenance coordination - own the process;
• Managing renovations and refurbishments; upon CM or HR request;
• Liaising with the building administration - own the relationship;
• Oversee local Office Management team and delegate tasks, as needed;
• Equipment inventory management;
• Taking care of the office’s smooth functioning;
• Greeting and hosting guests at the front desk;
• Processing and storing documents;
• Organizing trips and payments;
• Communicating with vendors and with the office building;
• Maintenance of the office services by organizing office operations and procedures;
• Controlling correspondence, designing filing systems;
• Reviewing and approving supply requisitions, and assigning and monitoring clerical functions;
• Prepare and process paperwork, which includes coordination and collection of due on-hire papers, as well as document translation;
• Coordinate benefits administration;
• Participate in internal or external events organization;
• Possibility for involvement in HR and accounting processes