Office Assistant C

at  McGill University

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Faculty/Unit : School of Continuing Studies, Professional and Corporate Education (PCE)
Position Summary:
Under the direction of the immediate supervisor, the incumbent may perform some of all of the listed tasks with minimal complexity and precise instruction.

Typical Functions:

• Positive attitude while greeting and answering general inquiries. This includes directing calls, provide policies and procedures as well as providing locational directions.
• Collects and enters data into established databases.
• Receives, sends and sorts mail, parcels and various forms.
• Schedules appointments and meetings when required. Books rooms and orders catering through established system.
• Performs basic word processing functions such as, document formatting, labelling, spellcheck, mail merge, drafting letters from template.
• Verifies student ID, status and forms that may be submitted.
• Document preparation of forms, exams, marketing materials and emails. Such preparation may include sorting, collating, filing, scanning, photocopying and shredding.
• Distribution and tracking of items, such as instruments ( documents, books, computer equipment. A log to track these items may be required.
• Provide general assistance at events such as training sessions, open house.
• Maintain immediate work area in a clean and orderly fashion.

The list of functions outlined above is representative and not a complete and detailed list of tasks which may be performed by an incumbent. For example, incumbents may be asked to perform some elements of Communications Assistant level “A” and/or “B” in addition to the above listed functions
Minimum Education, Certification and Experience:
High School Diploma with two years of relevant experience in the field of work
Minimum Education and Experience:
High School Diploma 2 Years Related Experience
Hourly Salary:

Please refer the Job description for details