Office Assistant

at  CAREY OLSEN SINGAPORE LLP

EXPERIENCE

• IT literate with knowledge of Microsoft Outlook, Word and Excel
• Good verbal communication skills and professional personal presentation are required
  Require Mandarin speaking candidate

ROLE PURPOSE

The principal purpose of this role is to assist and support the Office Manager in providing a timely and efficient service encompassing the following functions:

• Messenger services
• Reception
• Building management

MESSENGER DUTIES

• Arranging hand deliveries of documents/letters including post/register outgoing mails
• Collect mails from mail box
• Received and courier documents

RECEPTION DUTIES

• Professional incoming call handling/ gatekeeping
• Greeting clients and visitors (including making/serving drinks)
• Booking of meeting rooms and arranging meetings

STATIONERY / STORE DUTIES

• Respond promptly to requests for stationery and other items held in store
• Maintain stock levels in pantry
• Monitor and replenish levels of frequently requested stationery items
• Waste management – ensure recycling and waste is appropriately sorted and stored ready for collection

GENERAL DUTIES

• Assist the Office Manager with minor premises maintenance works
• Liaise with contractors and vendors including carpet shampooing, plants & pesticide services
• Assist with setting refreshments in meeting rooms / boardrooms and clearing down afterwards
• Ensure all common areas are neat and organised at all times
• Basic administration
• Assist Office Manager with expenses claim
• Other relevant ad hoc duties as required