Office Assistant/Receptionist

at  Cozen OConner

Cozen O’Connor, ranked among the top 100 law firms in the country and named to Newsweek’s list of America’s Most Loved Workplaces, has an immediate opening for a service oriented self-starter to join our administrative team on a full-time basis as an Office Assistant/Receptionist in New York.
This is a highly visible in-office role and an excellent opportunity for candidates with exceptional interpersonal skills, attention to detail, and a commitment to high quality service standards to clients and colleagues.

Job Duties and Responsibilities:

• Answer incoming calls, transfer and/or take messages
• Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
• Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
• Ordering of all catering requests for meetings on behalf of all departments
• Organizing events for the office (birthdays, happy hours, etc.) and working alongside Office Services
• Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence, submitting vendor invoices and expense reports through Chrome River
• Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
• Be willing and able to assist reception at our 100 Park midtown conference center in the event emergency backup coverage is needed or if assistance is needed for an even
• Other administrative projects as assigned

Qualifications and Requirements:

• Minimum of 2 years of experience as an Office Assistant/Receptionist, preferably in a law firm or other professional services environment
• Strong organizational skills and commitment client service, teamwork, and continuous improvement
• Highly effective written and verbal communication skills
• Ability to work well with all levels of firm employees, clients, visitors and vendors
• Attention to detail in all interactions and work product
• Ability to handle large volume of requests daily
• Aptitude to learn all firm software applications
• Excellent reading comprehension and proofreading skills
• Able to work overtime as needed
• High school diploma required, college degree preferred

The salary range for this role is $45,000 - $55,000 and represents the Firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate’s relevant experience, qualifications and location.
Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.
Cozen O’Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O’Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.
Primary Location: US-NY-New York
Work Locations: New York City 3 WTC 175 Greenwich Street, 55th Floor New York 10007
Job: Staff
Organization: Administration 30
Schedule: Regular
Shift: Experienced
Job Type: Full-time
Day Job
Job Posting: Mar 20, 2024, 10:14:17 A

• Answer incoming calls, transfer and/or take messages
• Responsible for the operation of the reception area and hospitality services including greeting guests, reserving conference rooms and videoconference equipment/set up, reserving offices for visiting attorneys, reserving hoteling offices
• Coordinating all logistics for deliveries including entering vendors into the security system, managing reservations with the loading dock and reserving freight elevators as needed
• Ordering of all catering requests for meetings on behalf of all departments
• Organizing events for the office (birthdays, happy hours, etc.) and working alongside Office Services
• Assist attorneys and staff by proofreading documents, redacting documents, composing cover letters and basic correspondence, submitting vendor invoices and expense reports through Chrome River
• Coordinate incoming and outgoing mail services including FedEx shipments for attorneys and staff; research unidentified mail
• Communicate with building, e.g. safety protocol, requests for maintenance and work orders; follow up required to be sure tickets are completed
• Be willing and able to assist reception at our 100 Park midtown conference center in the event emergency backup coverage is needed or if assistance is needed for an even
• Other administrative projects as assigne