Office Assistant - School of Medicine Neurology

at  Emory University

Discover Your Career at Emory University:
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.
Description:

JOB DESCRIPTION:

• Under close supervision, performs basic office administrative duties.
• Maintains files and records, operates standard office equipment, provides courier services, handles general mailings and monitors supply inventories.
• May use a computer to enter data, verify and/or research information or generate reports.
• May gather and collate information.
• Sets up files and files documents or correspondence.
• May process incoming mail by opening, dating and distributing it to the appropriate employee.
• Prepares and mails outgoing correspondence and information.
• May greet visitors and answer and screen incoming telephone calls by providing information or taking messages and distributing them to the appropriate employee.
• May type labels, envelopes, routine forms and correspondence.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent.

PREFERRED QUALIFICATIONS:

• MS Office especially Excel
  NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
  Emory Supports a Diverse and Inclusive Culture: Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
  Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred

• Create Name Tags for Incoming Participants & Staff
• Check-In/Check-Out
• Digital Belt Distribution/Charging
• Documenting & Tracking Daily Participant Attendance
• Answer Program Phone Calls
• Manage Program Email
• Order/Stock Snacks for Participants
• Manage Locker Assignment
• Send out Weekly Emails
• Elective Sign Up
• Schedule Program End Questionnaire Visits
• Submit Work Orders
• Keep Inventory, Order, & Stock Supplies
• Maintaining Schedules in Program Systems
• Ensure Space Upkeep for Program Participants
• Compiling Program Onboarding Packets/other items
• Creation of Program Completion Packets for Program Participants
• Manages space reservations
• Update Announcement Boards