Office Assistant

at  Teema

Requirements
At least 3 years of experience as an office assistant required
Experience working at at government facility preferred
Bachelors degree preferred

Description

• Building security of arming and disarming security alarm and serving as the point of contact for alarm company.
• Greets visitors at the front desk of the facility in a professional manner.
• Answers telephone.
• Provides routine information and routes call to appropriate personnel.
• Assists callers with questions or directs them to the appropriate personnel.
• Takes accurate messages.
• Answers employee and general public inquiries.
• Assists with office correspondence and filing.
• Becomes familiar with activities and events at the Forest Service site to adequately answer questions and assist with projects.
• Tracks general office supplies and vendor requests for facility manager for facility use and makes procurement requests when requested.
• Tracks janitorial inventory and makes procurement requests for supplies when low.
• Maintains and replaces toner in printers, copiers, and postage meters for site.
• Files any records that must be kept hardcopy on site or electronically documents in the appropriate filing system.
• Responsible for mail, FedEx, UPS: both incoming and outgoing.
• Responsible for assisting with Conference Room Management which includes scheduling, maintaining supplies, and assisting with Video-Teleconferencing set-up.
• Assist with basic data entry.
• Will be responsible for quarters clerical data entry in some locations.
• Assist with data entry, which may include data entered manually or scanned.
• Assist with creating and maintaining a library catalog spreadsheet of books, involving titles, authors, and locations.
• Barrack maintenance periodically including laundry, vacuuming, and sweeping.
• Assist with vehicle inventory, tracking or scheduling.

Please refer the Job description for details