Office Assistant

at  Uponor

We are looking for a motivated and skillful Office Assistant to join Uponor’s headquarters in Helsinki. You will be the first point of contact for office-related topics and responsible for ensuring a great office atmosphere and workplace safety. You will be responsible for gathering information about services provided by our new office building but also able to define your way of running the office. In this role you will provide assistant duties for Uponor executives based or visiting Helsinki.

This is what you do

• Provide administrative services for executive leadership team meetings and other meetings.
• Prepare and review executive reports for accuracy and compliance.
• Arrange and coordinate appointments and provide appropriate documentation.
• Prepare invoices for payment and assist with billing with external and internal stakeholders.
• Coordinate domestic and international travel arrangements for Uponor executives based or visiting Helsinki HQ.
• Serve as the contact person for office operations providing information and answering questions.
• Maintain facilities management, including vendor contracts and relations, and workstation management.
• Communicate office policies and procedures, and lead safety-related tasks.
• Plan, organize and coordinate employee events.
• Manage mobile phone and subscription orders for Uponor personnel in Finland.
• Manage and coordinate HQ based hobby clubs and well-being activities.

This is what you need

• Excellent written and verbal communication skills in Finnish and English.
• Positive and proactive attitude.
• Strong problem-solving and time management skills.
• Flexibility to adapt to changing priorities.
• Great attention to detail.
• Ability to work independently and collaboratively.
• Ability to manage expenses and orders.
• Proficiency in Microsoft Office and willingness to use other software applications.
• Willingness to work from Uponor Helsinki HQ.
• Experience in office administration or executive support roles.

This is what you get

• Interesting and versatile role in which you can develop further.
• Competitive pay and comprehensive set of employee benefits.
• International and dynamic work environment with brilliant colleagues.
• Modern office facility in Ilmala, Helsinki.

How to apply
Please submit your application through our career pages latest by 14th of April 2024. For additional information please contact Heta Woods (
heta.woods@uponor.com
).
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• Provide administrative services for executive leadership team meetings and other meetings.
• Prepare and review executive reports for accuracy and compliance.
• Arrange and coordinate appointments and provide appropriate documentation.
• Prepare invoices for payment and assist with billing with external and internal stakeholders.
• Coordinate domestic and international travel arrangements for Uponor executives based or visiting Helsinki HQ.
• Serve as the contact person for office operations providing information and answering questions.
• Maintain facilities management, including vendor contracts and relations, and workstation management.
• Communicate office policies and procedures, and lead safety-related tasks.
• Plan, organize and coordinate employee events.
• Manage mobile phone and subscription orders for Uponor personnel in Finland.
• Manage and coordinate HQ based hobby clubs and well-being activities