Office Co-ordinator - Mayor's Office - Bilingual - English/French

at  City of Greater Sudbury

JOB DESCRIPTION

Department: Office of the Mayor
Initial Reporting Location: Tom Davies Square
Job Status: Permanent Position (Bilingual - English/French)
Affiliation: Non Union
Hours of Work: 70 hours bi-weekly
Shift Work Required: Availability to work flexible hours including evenings and weekends
Range of Pay: Group 9 - $2,574.60 to $3,033.10 bi-weekly

EDUCATION AND TRAINING:

• Successful completion of Secondary School (Grade XII) Education.
• Successful completion of the AMCT Municipal Administration Program is an asset.
• Administrative Assistant Diploma or Diploma in Journalism, Marketing or Communications from a Community College is an asset.

EXPERIENCE:

• Minimum of five (5) years of responsible related experience.
• Municipal administration as asset.

KNOWLEDGE OF:

• Computer software and administrative systems in a Windows environment (e.g. files maintenance, work processing, spreadsheet applications, presentation software, information input and retrieval).
• Social media tools and management of data.
• Best practices within areas of responsibility.
• Communications processes and procedures.

ABILITIES TO:

• Respond quickly to emerging opportunities or risks.
• Manage and resolve conflicts to ensure efficiency.
• Maintain confidentiality.
• Demonstrate high level of competency in keyboarding skills.
• Demonstrate excellent time management and organizational skills.
• Demonstrate excellent interpersonal skills in dealing with the public, elected officials, staff and outside groups and agencies.
• Demonstrate excellent written and verbal communication skills.
• Demonstrate use of judgement, diplomacy, and tact in dealing with people.
• Work in a collaborative manner and in high paced environment with changing priorities.

OTHER REQUIREMENTS:

• May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s license and have an acceptable driving record.

Please refer the Job description for details