Office Coordinator and Personal Assistant

at  Essential HR

• Join an organisation that encourages innovation, and growth for all employees
• Full time permanent opportunity
• Work for a quality South Australian company

WHAT THE ROLE OFFERS:

Join a quality South Australian Property Group as their Office Coordinator and Personal Assistant to the Managing Director. In this varied role, you will be part of a passionate and dedicated team with a vision based on client satisfaction, integrity, and quality. In this key role, you will be able to make a difference and support the business as it grows.

ROLE OVERVIEW:

The Office Coordinator and Personal Assistant provides comprehensive administrative support and assistance to the Managing Director. This role involves managing a wide range of administrative tasks, coordinating schedules, handling confidential information, and acting as a liaison between the Managing Director and internal/external stakeholders. As the Office Coordinator and Personal Assistant, you will play a critical role in supporting the Managing Director and contributing to the overall success of the organisation.

MAIN RESPONSIBILITIES:

• Manage the Managing Director’s calendar, schedule appointments, and coordinate meetings
• Prioritise and organise meetings, ensuring all necessary materials are prepared in advance
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritising incoming communications
• Draft and prepare correspondence, emails, memos, and reports on behalf of the Managing Director
• Coordinate and schedule internal and external meetings, including logistics, venue booking, and catering
• Prepare agendas, minutes, and other meeting materials as required
• Retrieve and distribute relevant documents, reports, and presentations as requested
• Build and maintain positive relationships with internal teams, external clients, partners, and stakeholders
• Represent the Managing Director in meetings and events when necessary
• Support the Managing Director in executing special projects, initiatives, and assignments
• Assist in the coordination and implementation of company-wide events and activities