Office Coordinator

at  CuBE Packaging Solutions

POSITION SUMMARY:

The Office Coordinator is responsible for providing superior customer service and day-to-day office administration requirements. This position works closely with staff from all levels and departments to provide support and drive a positive organizational culture. This includes coordinating and communicating office activities, reception duties, client visits, shipping and receiving of supplies and other correspondence, and general administrative duties.

REQUIREMENTS

• Minimum 3 years of experience in a similar administrative role
• Accountable and dependable to achieve results with a customer focus
• Team player with excellent interpersonal skills
• Adaptable, flexible and an ability to multi-task with constantly changing priorities
• Analytical with sound decision making, and problem-solving skills
• Self-starter, system-oriented, highly organized, ability to prioritize, strong attention to detail and goal oriented.
• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
• Strong knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
• Strong written and verbal skills to communicate with all levels of the organization and external clients via phone, email, and in-person.
• Ability to handle situations professionally with sensitivity, confidentiality, diplomacy, and tact

• Maintain daily appointments of executive members.
• Review and prepare all documents, reports, and other correspondence materials for the CEO.
• Keeping the executive’s calendar up to date, including adding events, rescheduling appointments, and providing daily briefings
• Prepare travel arrangements with a keen attention to detail, where necessary.
• Provide support for company related tasks and activities as required.
• Courteously receive and screen all in-bound calls, emails, and visitors to the CuBE offices.
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Leads company meal program on Wednesdays.
• Organize meetings, direct visitors to appropriate meeting rooms and notify designated personnel when guests have arrived.
• Coordinate/execute departmental and office activities/ programs, such as meetings, seminars, workshops, special projects, and events, including sourcing quotes, vendor coordination, set-up/clean-up
• In charge of coordinating employee recognition reward packages (create certificate, plan, and coordinate the event and put together packages).
• Coordinating employee life events (flower arrangement for special occasions/birthday cakes).
• Maintain and monitor inventory of office supplies, kitchen and first aid room as required.
• Professionally handles sensitive and confidential information relating to activities of the Corporation.
• Updates weekly PPT deck to be put onto TV in lunchroom.
• Updates organizational charts, company directory
• Update and post all communication throughout the office/plant.
• Other duties shall be assigned as required.