Office & Feel-Good Manager (m/f/d)

at  Design Hotels AG

EXPERIENCE & MINDSET

• 2 years of work experience at a front desk or reception or office management
• Team player with genuine desire to support others and take over responsibility
• Well organized in completion of administrative tasks
• An intuitive sense for brand aesthetics and a keen eye for details
• Authentic personality with a positive and pro-active mindset
• Excellent German (minimum C2) and English skills written and verbal communication
• Good excel skills are beneficial

• Visitors engagement, including welcoming of guests and clients, preparation of drinks and preparation of conference rooms
• Support in the organization of meetings and different internal events
• Coordinate appointments and meetings, manage meeting room calendar accordingly
• Support in member hotel contract management, including printing of original agreements, getting document signatures, shipping documents, contract file management
• Handle reception emails, correspondence in German and English
• Taking incoming calls and other communications
• Handle mail in/out, post couriers and shipping services
• Professional communication between partners, colleagues, property management, landlord and service companies
• Monitor level of office/kitchen supplies and handle shortages
• Maintain the office condition and arrange necessary repairs, renovations, replacements (for furniture and other office equipment) or disposal
• Manage office equipment maintenance, e.g. gathering different offers and coordinating delivery dates
• Coordinate with facility management vendors, including cleaning, catering, reparation and security services
• Supporting with administrative tasks, e.g birthday posts on internal social platform
• Coordinate events including communication with event spaces
• Research Projects
• Managing and ensuring maintenance and inspections required by the authorities (e.g. for AC, electricity, fire detectors etc.)
• Implement and maintaining sustainability aspects the office operations
• Organizing and leading office tours for new employees and interns as part of the onboarding program