Office Management Specialist

at  PROPERTYGURU PTE LTD

REQUIREMENTS:

• Minimum 3 years of working experience in similar capacity. Experience in clerical and administrative capacity will be an added advantage, preferably as an office admin
• Candidates with prior experience in office move is preferred
• Proficient in MS Office especially Excel, Word and PowerPoint
• Possesses a positive attitude and ability to work independently
• Strong multi-tasking, prioritization skills and work well under pressure
• Good negotiating skills
• A great team player
• Ability to work in a fast pace environment
• Friendly, approachable, able to communicate and interact effectively with all levels of staff
• Initiative, willing to learn and able to work independent under minimum supervision.
  PropertyGuru Group is an equal opportunity employer committed to fostering an inclusive, innovative an learning environment with the best employees. Therefore, we provide employment opportunities without regard to gender, identity, race, religion, nationality, age, marital status, disability, or any other protected status, per applicable law. If there is anything we can do to help ensure you have a comfortable and positive interview experience, please let us know.
  Advertised: 28/03/2024
  Hiring Start: 27/06/2024

• Positively represent the company in all interactions and promote a positive impression to customers and visitors. To attend to all guests and visitors’ enquiries at the reception counter.
• To attend to all incoming or outgoing calls appropriately and courteously: handling basic enquiries, transfer of phone calls and taking messages for related staff.
• Liaise with vendors and suppliers for office management/services (including couriers’ arrangement)
• Manage the office’s expenses and equipment (e.g. stationery supplies, cleaning)
• Supervise the housekeeping activities to ensure overall safety, security and cleanliness of corporate office
• Administrative duties such as data entry, photocopying and filing of documents etc
• Maintain and update seating charts and employee contact information lists
• Liaise with building management and relevant vendors on mechanical and electrical faults
• Act as point of contact for building management
• Support onboarding and offboarding logistic (welcome pack, building or door access card etc.)
• Ensure continuous maintenance contracts for services for the office
• Analyze, direct, and report on all cost containment opportunities related to support services (invoicing, mail, supply/furniture ordering, space allocations, facility management, etc.)
• Management of meeting rooms: to ensure the environment of all meeting rooms are clean and tidy and to supply the meeting resources on time.
• Management of goods received: to take record and distribute all delivered goods from supplier through proper checking.
• Management on Reception area: to ensure the environment is clean and all reading materials (newspaper, magazines etc.) are kept neatly and tidily.
• To submit all payment requests to Finance department on a timely basis for courier service, utility charges etc.
• Asset management: to manage the borrowing of projectors and terminals and ensure all assets are always in good condition.
• Prepare and generate administrative reports.
• Responsible for the distribution of company’s appreciation gifts, token and goodies for any function organized by the company.
• Ordering flowers for employees (hospitalization, maternity)
• Provide general office support to staff in the office
• To provide EA support to the VP, Product
• To undertake special assignments, ad-hoc functions and related duties as and when required.