Office Manager (20-30 hours, part-time)

at  Flix

We’re looking for a motivated and driven Office Manager in Lisbon who will help us shape our team, drive the company to the next level, and have the most direct influence on our success. The position is part-time (20-30 hours per week) and office based only.
Our office location: IDEA Spaces São Sebastião Av. António Augusto Aguiar 122C - 7 1050-046 Lisboa

• You will be responsible in any aspects of office management, including but not limited to:
• stationery orders
• consumables orders
• contacting and managing building maintenance and property service providers
• supervision of furniture and structure to ensure the best office efficiency at all times.
• You will organize and prepare all company events and big meetings happening in Lisbon and the rest of Portugal.
• You will manage the company mobile phone account.
• You will be responsible for keeping all occupational safety documentation up-to-date, liaising with the external RSPP and local HR.
• Manage correspondence, scanning, storing and distributing to respective teams, posting mail whenever required.
• You will be involved in the management and archiving of paper documentation when special needs require it
• You will participate in preparing policies and office guideline communications.
• You will propose and execute solutions in internal event organization.
• You will oversee office budgets and expenses, tracking expenditures, and identifying cost-saving opportunities.
• You will, with the remote support of an IT manager, take care of basic tasks of software maintenance.
• You will ensure tidiness, cleanness, and stocks in the workspaces (coffee corners, meeting rooms, print corners etc…).
• You will suggest new ideas that will help improve the office and the life of Flixies.