Office Manager / Administrative Assistant

at  Audax

ABOUT AUDAX

Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market, with a strong focus on high-end residential work. The services are performed by the sister companies, Audax Architecture Inc. and Audax Construction Inc. The firm’s work is motivated by Human Architecture, a unique approach that combines the best elements from traditional architecture with a modern aesthetic. We believe in beauty, history, and respect for the traditions of classical architecture. Audax provides a holistic approach that looks at a project’s technical, aesthetic, and functional objectives. This combined expertise results in buildings and interior spaces with an articulated design language and a seamless integration between architecture, interior design, and décor.
The firm is looking for an Office Manager / Administrative Assistant to join their team.

• Support the Director of Operations in monitoring the day-to-day office procedures and resolve any issues that may arise
• Serve as executive assistant to the Principals and assist the Principals in personal errands and administrative tasks
• Assist in basic administrative duties, including greeting clients, fielding telephone calls, mail sorting, filing / organizing, aiding in the preparation of client / consultant meetings, running office errands, and ensuring cleanliness of the office at all times
• Monitor office / kitchen supplies and replenish any such supplies, as needed
• Schedule appointments and office meetings, and maintain contact database
• Act as the key person responsible for managing the computer and telephone administration, building maintenance, cleaning services, etc., in collaboration with these respective consultants
• Maintain office keys, server backups, and all other items pertaining to office security
• General banking duties, including making deposits and payments
• Assist in creating presentation booklets
• Manage the office website and social media, including coordinating the marketing calendar
• Manage and review staff timesheets
• Assist in human resources and drafting / posting employment positions
• Oversee, plan, and schedule staff outing