Office Manager

at  Altus Group

UNLOCK YOUR ALTUS EXPERIENCE!

If you’re looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, there’s no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.
Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team that’s collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.

JOB SUMMARY:

Are you an organized, proactive, and detail-oriented professional looking to join a dynamic team? Altus Group is seeking an Office Manager to support our management and team with a wide range of administrative tasks. If you have a passion for creating an efficient and welcoming work environment, we would love to hear from you!

KEY QUALIFICATIONS:

• Experience: Office/clerical experience, with a preference for executive level or professional services experience.
• Language Skills: Fluency in English and German.
• Proactive Approach: Takes initiative with a proactive attitude.
• Communication Skills: Excellent oral and written communication abilities.
• Organizational Skills: Motivated, conscientious, with strong organizational skills.
• Multitasking Ability: Capable of managing multiple tasks and deadlines, working collaboratively with various teams.
• Enthusiasm: Exceptional ability to create a welcoming and energetic office atmosphere.
• MS Office Proficiency: Skilled in Word, PowerPoint, Excel and Outlook, particularly for calendar management.
  If you are ready to take on a pivotal role in ensuring the smooth operation of our office and supporting a vibrant team, apply now to join our Altus Group Verifino team!

WHAT ALTUS GROUP OFFERS:

• Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health.
• Growth and development: As a destination for top industry talent, we’re investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employee’s career journey.
• Flexible work model: We’re modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.
  Altus Group is committed to fostering an inclusive work environment where all clients and employees feel welcomed, accepted and valued. We provide an atmosphere free from barriers to promote diversity, equity, and inclusion, and encourage equal opportunities for all employees. We’re seeking candidates with diverse experiences and provide accessible candidate experiences throughout the selection process. If you need accommodation, please contact us at accessibility@altusgroup.com or +1 888 692 7487.
  We appreciate all applicants who take the time to apply to Altus Group. Please note that only those who are selected to move forward in the process will be contacted. Thank you

• Administrative Support: Assist management and team with tasks such as data maintenance, managing vacation and sick leave accounts, preparing internal workshops, sending letters and Christmas gifts, coordinating LinkedIn content and our homepage, participating in contract drafting, scheduling meetings, maintaining the Transparency Register, and distributing information letters to employees.
• Invoice Management: Organize outgoing and incoming invoices, including determining services to be invoiced, data maintenance, creating and sending invoices, tracking payments, collecting supplier invoices, uploading to Workday, and managing payments.
• Business Evaluations: Collaborate with the accounting department to prepare monthly business evaluations, ensuring a smooth month-end close in Workday.
• Information Provision: Provide information and evaluations for management, including monthly employee overviews and responding to contract and data inquiries.
• Recruiting and Onboarding: Support recruiting efforts; conduct initial interviews, assist with onboarding and offboarding processes, preparation and handover of hardware, set up software accounts, and ensure a smooth start for new employees.
• Payroll Coordination: Coordinate with payroll accounting for managing sick leave, enrollment certificates, pension schemes, salary changes, and special payments.
• Event Organization: Proactively organize team events, including spring, autumn, and Christmas parties, team lunches, game nights, and birthday gifts.
• General Office Management: Oversee general office tasks such as mail processing, office equipment, purchasing supplies, booking travel, managing mailboxes, documenting hardware inventory, and liaising with our IT partner.