OFFICE MANAGER

at  BacardiMartini

Posted
12-Apr-2024
Job type
Full time
Country
Poland
Location
Warsaw
Lead recruiter
Joanna Laskowiecka
Function
Human Resources
Reporting Line
HR Director East Europe Cluster
On-site/Remote
On-site
Level of experience
Professional (Management)
Contract type
Permanent

SKILLS & EXPERIENCE

The skills and experience needed to create your legacy
Highly experienced in Administration and PA activities
Successful track record in office management
Proficient in the use of MS Office (Word, Excel, PowerPoint)
Polish and English fluent
Experienced with corporate and matrix environment of working
Personal Qualities
Excellent oral and written communication skills, and the ability to deal with confidential issues
Team player, with good interpersonal skills
Excellent organizational skills, and the ability to handle multiple tasks and projects with meticulous attention to detail
Pro-active, agile and fast learner with a desire to continuously improve
Able to work independently and as part of a matrix organisation, whilst sharing the Bacardi Family culture pillar
Excellent business partnering skills and able to build lasting stakeholder relationships both internally at Bacardi and externally
Able to embed the Bacardi 3 culture pillars of Fearless, Family and Founders
A genuine interest in Bacardi and belief that our Customers and Consumers are at the heart of all we do

With our consumer at the heart your key focus will be
Comprehensive office management (Cluster HUB for 29 markets) including process management for office vendors
Create and ensure highest standard of visitor and employee ‘welcome experience’ for the Warsaw Office
Supervision over the Reception and Car fleet management
Personal assistant for Managing Director East Europe Cluster (calendar management, organization of travel, hotels, expense settlements, creating minutes during meetings, completing the masterplan and other documents on behalf of MD)
Supporting East Europe Leadership Team with their agendas, calendars, business cycle. Assist with general enquiries, as needed.
Suppliers’ invoices processing starting from SC creation, through PO generation to GR confirmation (P90CLNT100 - SRM production system)
Corporate meetings/events arrangement and management (scope: from 2 up to 250 people; in external venues & at the office, Sales Conferences, Founder’s Day Celebrations, Christmas party, Easter party, New Year’s Party etc.)
Other duties as assigned