Office Manager

at  Catalyx

Catalyx is seeking an Office Manager to join our team and work on our customer site in Co. Cork.

WHO WE ARE:

Catalyx specializes in the science of operational processes. With a footprint across North America and Europe, the company carefully automates and services RD, production, packaging, and delivery processes—globally—with a sophisticated blend of products, technologies, and lifecycle services. The company was formed in 2022 after CXV Global (Crest Solutions, Xyntek, and VistaLink) and Panacea Technologies joined forces. For over three decades, Catalyx’s partnership-based culture has helped organizations in production-intense, highly regulated industries optimize their operational efficiency, performance, and safety. To learn more about the company’s experience and comprehensive suite of capabilities and solutions, visit www.catalyx.ai.

REQUIREMENTS:

• At least 4 years of experience as an office administrator and assistant to the executive management team within a busy organisation
• Strong management and organisational skills with the ability to manage multiple priorities at once and take on new challenges
• Must be a problem solver with strong attention to detail
• Flexible, adaptable strategic thinker with trustworthy character
• Substantial experience in a fast-paced, dynamic environment
• Strong interpersonal skills, together with experience in interacting with all levels and departments within a company
• Exceptional written and verbal communication skills
• Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service and team building

• Leadership - Lead and develop on-site front of house team
• Facilities Management - Oversee and manage the workspace, improvements and workplace services.
• Vendor/Team Management - Manage vendor and supplier teams, KPIs, contract negotiations, service level agreements and performance reviews to optimise workplace services (e.g., cleaning, maintenance contractors, etc).
• Office inventory and free issue - Ensure required supplies, inventory and stock
• Company culture - Support events, meetings and community activities and actions that support the workplace experience
• Space management - Partner with cross function teams to enhance workplace space utilisation, experience, efficiency productivity
• Budget management - Manage, analyse and optimise investments/savings through office services, cost control and expense tracking
• Collaboration - Collaborate and support other teams as applicable to provide a great workplace experience such as physical security, food, real estate facilities, environmental health safety
• Sustainability - Implement and enhance sustainability initiatives within the workplace in accord with company CSR targets direction
• Business partnership - Applies a user and business first mentality by creating a welcoming, unique environment focusing on the user and customer experience to enhance business and team productivity through efficient and result-driven stakeholder management
• Project Management - Lead and support full-cycle small and large scale projects (e.g., desk moves, office upgrade programmes) with project governance, tracking, reporting, management and execution to deadlines.
• Continuous improvement and global mindset - Contributes, innovates, improves implements workplace solutions, ideas and programmes that benefit employee productivity