Office Manager, Government Relations and Regulatory Affairs

at  Bloomberg

THE TEAM:

As part of Bloomberg’s External Relations department, our team is responsible for leading engagement with Government and Regulatory authorities in relation to policy formation impacting Bloomberg and our clients.
Our team builds and maintains a wide and deep network of partners and feeds into policymaking processes through constructive engagement with legislators and regulators, and regular hosting of senior policymakers with our clients.
We also coordinate closely with Bloomberg’s internal business teams, as well as the other key divisions of External Relations in addition to Legal and Compliance.

We are looking for an Office Manager to join Bloomberg’s Government and Regulatory Affairs team to provide administrative and executive support to the Global Head and senior team. You will work in a highly collaborative role and practically support the day-to-day operational success of the team.
As a proactive problem solver, you will be highly organised and an executor with outstanding collaboration skills. You must be able to work in a fast-paced environment with flexibility and adaptability, have exceptional communication skills and a proven track record of performing executive assistant and administrative duties as well as delivering on operational projects.
This role will be based in London.

You will:

• Deliver administrative support to the Global Head of Government Relations primarily, in addition to executive team members as directed, including complex scheduling and calendar management, meeting agendas, email, expenses, travel and logistics arrangements.
• Provide support to the COO for Government Relations and Regulatory Affairs including maintaining and refining internal processes, assisting with monthly reporting, and managing invoices and approvals.
• Offer administrative and office support such as PowerPoint creation, letter filing, and maintenance of contacts database.
• Support on the delivery and execution of the team’s various projects and events, and work directly with team members to accommodate needs.
• Liaise with other administrative staff to facilitate smooth executive visits from across the business.
• Support the advocacy priorities of the wider External Relations team and collaborate with communications, marketing, and philanthropy teams.

You will have:

• A minimum of 5 years of professional experience*
• Experience in an administrative role reporting to senior management.
• Excellent written and verbal communication skills.
• Experience supporting senior executives in the consultancy, communications, financial services or public/regulatory sector.
• Strong time-management skills and an ability to organise and coordinate multiple concurrent projects.
• Flexible team player, willing to adapt to changes, unafraid of challenges and able to work with ambiguity.
• Experience using Microsoft Office, and willingness to learn additional software as needed such as the Bloomberg Terminal and Salesforce.
• Ability to collaborate with multiple internal and external stakeholders, as well as adapt to working in a fast-paced environment and with an international team.
• Fluency in English is essential, other major languages practiced in global business or politics would be a bonus.
• Please note we use years of experience as a guide, but we certainly will consider applications from all candidates who are able to demonstrate the skills necessary for the role.