Office Manager

at  King and Moffatt

Company Description
Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.
From design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service.
A Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.
Job Description
The Office Manager will report directly to the Business Unit Director. This is a newly created role due to our continued growth in Europe, and will be supported by the wider HR, Accounts, Travel Booking and Site Operations departments.

QUALIFICATIONS

• Fluent English and German - both verbal and written.
• Previous experience of managing a busy, fast paced office.
• Proficient in using a range of Microsoft packages including Excel.
• Knowledge of German employment law.
  Additional Information
  Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:

• Competitive salary
• Professional Development support
• Employee Assistance Program
• Health and Wellness programs

At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity.
We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve
At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serv

• Assist the Business Unit Director with day-to-day office administration tasks.
• Answer all calls to the GmbH HQ office
• Monitor, distribute, record and action were required all incoming mail.
• Liaise with accounts department to ensure all incoming invoices are paid in line with the payment terms agreed for GmbH properties and vehicle.
• Onboard and off-board staff members as required in conjunction with the hiring manager and business unit lead.
• Assist in country registration queries for new employees.
• Maintain GmbH staff tracker listing Tax ID’s, Insurance providers
• Assist in securing new accommodation for staff members
• Maintain company vehicle tracker noting any changes in driver and liaising with vehicle leasing companies.
• Assist with arranging utility contracts with internet and phone services
• Support site team with ordering of stationery and printing equipment.
• Provide translation assistance for all German correspondence.
• Research and update German compliance for company registration information
• Assist with developing a marketing campaign with Business Unit Lead and Business Development team.
• Assist with arranging quarterly social events for GmbH staff
• Record deliveries to German Store and maintain inventory.