Office Manager

at  Office Secretaries

REQUIREMENTS:

• Professional, approachable
• Strong organisational skills, detail-oriented
• Proactive approach with ability to remain calm and focused under pressure or tight deadlines
• Strong communication skills, both oral and written
• Committed and determined, with a can-do attitude
• High EQ (Emotional Intelligence)
• Strong team player

EDUCATION / QUALIFICATION

• Degree (or equivalent)
• Minimum 7 years of experience in an Operations role, ideally someone who comes from a law firm or professional services environment.
• Experience in supervising teams and working with senior stakeholders
• Fluency in both oral and written English
• Good presentation skills
• Ability to challenge existing procedures and policies
• Strong MS Office skills and good overall IT literacy

TECHNICAL SKILLS

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as require.

• Responsible for the efficient running and delivery of all office administration and operations functions;
• Manage all suppliers and third- party relationships for all Operations functions (including commercial negotiations, agreement and review of service levels, escalation and resolution of problems relating to goods or services supplied, relations with public authorities, sub-tenant(s), other occupiers, etc);
• Responsible for office relocations; office move and office space planning;
• Compliance and Risk Management; develop, update and review various local office policies and ensure that the office complies with the local regulatory and other requirements;
• Manage all health & hygiene, safety and security activities within the office and act as the appointed contact for all related issues;
• Responsible for budgeting, business continuity plan and its implementation;
• Manage other ad hoc projects and events in the Singapore office