Office Manager (Part-Time)

at  FINTRX

About FINTRX
FINTRX ranks as the #17 fastest-growing tech company in Massachusetts on Inc. Magazine’s 2023 list of the nation’s 5,000 fastest-growing private companies. We are the preeminent resource for private wealth data and research - our SaaS platform features millions of data points on the global Family Office and Registered Investment Advisor ecosystem. FINTRX serves hundreds of customers globally, which include top-tier hedge funds, private equity and venture capital firms, real estate firms, institutional investors, investment banks, consultants, and service providers.
About the role:
We are looking for a part-time Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high organizational effectiveness, communication, and safety.

Responsibilities:

• Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Coordinate office maintenance and repair.
• Ensure a clean, organized, and welcoming office environment.
• Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.
• Troubleshoot any office issues and escalate to the appropriate teams as needed.
• Develop and manage relationships with catering sites for company lunches and events.
• Ensure office and operations security by maintaining office keys.
• Provide human resources support and miscellaneous administrative project support as necessary.
• Assist in the onboarding process for new hires.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Filing and organizing records, and other important company documentation.
• Sort and distribute incoming mail to the appropriate recipients.
• Company Event planning.

REQUIREMENTS

• Bachelor’s degree preferred
• Previous experience as an Office Manager, Executive Assistant, or similar role preferred
• Strong organizational skills with excellent attention to detail
• Excellent communication and interpersonal skills
• Ability to prioritize and multitask in a fast-paced environment
• Proactive and resourceful problem solver
• Flexible, confident, and driven toward results
• Ability to work with minimal supervision
• Ability to work 3-5 days on-site in Rockland, MA
  We offer a highly motivated, growing and supportive environment with the opportunity to work alongside many other highly talented professionals. We strive to continually build on our evolving culture - which is built on; innovation, drive, and top-tier product creation on behalf of our global client base.
  FINTRX does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in providing employment opportunities and benefits.
  Please note this is a hybrid role, requiring three days per week in our Rockland, MA office

• Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Coordinate office maintenance and repair.
• Ensure a clean, organized, and welcoming office environment.
• Greet and check in visitors and vendors as required, directing them to the appropriate person as needed.
• Troubleshoot any office issues and escalate to the appropriate teams as needed.
• Develop and manage relationships with catering sites for company lunches and events.
• Ensure office and operations security by maintaining office keys.
• Provide human resources support and miscellaneous administrative project support as necessary.
• Assist in the onboarding process for new hires.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Filing and organizing records, and other important company documentation.
• Sort and distribute incoming mail to the appropriate recipients.
• Company Event planning