Office Manager

at  Rocketship Public Schools

Position Summary Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should always exhibit professionalism, treat people with respect, and be firm but compassionate in how they address the day-to-day challenges of a rigorous and purposeful school.

QUALIFICATIONS:

• Strongly preferred: Spanish bilingual
• Excellent written and oral communication skills
• Knowledge and cultural competence of the local student and parent community
• Highly developed interpersonal skills using tact, patience, and courtesy
• Effectively prioritize and juggle multiple concurrent projects
• Comfort in a start-up environment and ability to work independently with minimal direction
• Ability to use a variety of software programs and quickly learn new ones
• Managerial skills preferred

ISE/Special Education

• Act as intermediary to communicate written or oral information given by parents to the ISE team
• Ensure that all documents delivered or messages received are immediately given to ISE
• Maintain confidentiality regarding ISE students who receive special education services
• Partner with ISE Specialists on a school site to arrange IEP or ISE meeting

• Enrollment, Student Information, and Attendance
• Build strong working relationships with parents and families
• Create and maintain complete and current student cumulative files
• Enter student information into our student information system and keep this information up-to-date throughout the school year as enrollment or information changes
• Manage the Attendance process including contacting absent parents on a daily basis
• Coordinate the school’s truancy process and communicate with parents as needed
• Administer Independent Study process for students with planned absences
• Collect doctor’s notes and excused absence notes from parents for absentee documentation
• Work with current parents to solve problems and prevent student attrition

Health, Safety and Discipline

• Maintain emergency medical and contact information for all students
• Maintain complete and current immunization records for all students
• Administer basic first aid, distribute medication, maintain injury reportsBe knowledgeable of all content in school safety binder, including emergency procedures
• Report all injuries and other school incidents to Human Resources

• Supervise students sent to the office for discipline and health reasons

Meals, Finance and Facilities

• Collect payments from parents
• Manage collection of free/reduced-lunch application forms from all families during the school year
• Collect lunch, uniform sales money from parents and provide receipts for payments
• Assist in managing and reporting day-to-day facilities problems

• Execute responsibilities related to emergency situations as assigned by the Principal

ISE/Special Education

• Act as intermediary to communicate written or oral information given by parents to the ISE team
• Ensure that all documents delivered or messages received are immediately given to ISE
• Maintain confidentiality regarding ISE students who receive special education services

• Partner with ISE Specialists on a school site to arrange IEP or ISE meetings

Administrative

• Perform general clerical duties including answering phones, taking and distributing messages, sorting mail, translate documents from English to Spanish and prepare general correspondence
• Facilitate arrangements for school activities, logistics, teacher development, parent development and other activities
• Provide support to the Principal and teachers as necessary
• Use automated telephone system to send out school information as necessary Act as an interpreter, when necessary, in whole-school functions and smaller meetings
• Other duties as assigned