Office Manager - Scotland

at  Nine Twenty

• Location Area:Scotland
• Discipline:Office Services
• Job type:Permanent
• Published:22-04-2024
• Expiry date:06-05-2024
• Reference:9925
  Freedom One Life is a dynamic and innovative company committed to empowering individuals with disabilities to live life to the fullest. Our mission is to provide revolutionary mobility solutions that enhance independence and enable individuals to pursue their passions without limitations. At Freedom One Life, we believe in breaking barriers and creating a world where everyone has the opportunity to thrive.
  Freedom One Life is seeking a highly organised and proactive Office Manager to oversee the smooth operation of our office environment and radiate our culture. The Office Manager will be responsible for a wide range of administrative tasks, including managing office supplies, co-ordinating meetings and events, handling correspondence, and providing support to various departments within the company. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively in a fast-paced environment.

QUALIFICATIONS

• Proven experience in office management or administrative roles.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organisational and time management skills, with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills.
• Attention to detail and a high level of accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with discretion.

• Manage day-to-day operations of the office, including but not limited to, greeting visitors, answering phones, and handling inquiries.
• Maintain office supplies inventory by checking stock levels, anticipating requirements, placing and expediting orders, and verifying receipt of supplies.
• Ensure the office environment is clean, organised, and conducive to productivity.
• Coordinate efficient meetings, appointments, and travel arrangements for executives and staff members.
• Manage shared calendars and scheduling software to optimise time efficiency and avoid conflicts.
• Draft and edit correspondence, reports, and other documents as needed.
• Screen and direct incoming calls and emails to the appropriate personnel.
• Maintain efficient and effective communication channels within the office and with external stakeholders.
• Project Management, assist in the planning and execution of company events, including team meetings, trainings, and social gatherings.
• Liaise with building management and external vendors to address facility maintenance and repair needs.
• Oversee office equipment maintenance and repairs, including computers, printers, and telecommunication systems.