Office & Marketing Assistant

at  Clean Rite Cleaning Restoration

Company Overview:
Clean Rite Cleaning & Restoration is a leading water damage restoration company dedicated to providing high-quality restoration services to residential and commercial properties. With a commitment to excellence and customer satisfaction, we pride ourselves on our rapid response, attention to detail, and efficient restoration processes. As we continue to expand our operations, we are seeking a diligent and organized Office Assistant to join our team and contribute to our mission of restoring peace of mind to our clients.
Position Overview:
We are currently seeking an Office/Marketing Assistant to support our administrative functions and assist in the smooth operation of our office. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. As an Office/Marketing Assistant, you will play a key role in coordinating administrative tasks, managing customer inquiries, and supporting our team of restoration professionals.
The Office/Marketing Assistant position is an in-person position for 40 hours a week, 7:30 AM -4:00 PM

Responsibilities:

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls, respond to inquiries, and direct calls to the appropriate team members
• Assist with scheduling appointments and dispatching technicians to job sites
• Manage and organize office documents, files, and records
• Perform data entry tasks accurately and efficiently
• Coordinate with vendors, suppliers, and subcontractors as needed
• Assist in preparing and sending invoices, estimates, and other documents to clients
• Monitor inventory levels and order office supplies as needed
• Organizing & scheduling all marketing events
• Communicating with referring parties
• Maintaining spreadsheets & PowerPoints
• Managing all promotional items – ordering, stocking and distributing
• Supporting the Marketing Representatives with their daily responsibilities

Requirements:

• High school diploma or equivalent; additional certification or training in office administration is a plus
• Proven experience in an administrative role, preferably in a similar industry
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office software
• Excellent communication skills, both verbal and written
• Strong organizational and multitasking abilities
• Ability to work independently with minimal supervision
• Attention to detail and accuracy in data entry and record-keeping
• Prior experience in customer service is desirable
• Knowledge of water damage restoration or related industries is a plus
• Highly organized
• Self starter, motivated worker
• Able to prioritize duties and complete time sensitive tasks effectively

Benefits:

• Competitive salary commensurate with experience
• Health insurance benefits package
• Paid time off and holidays
• Opportunities for professional development and advancement
• Supportive and collaborative work environment

How to Apply:
If you are a motivated and reliable individual looking to join a dynamic team in the water damage restoration industry, we encourage you to apply. Please submit your resume and a cover letter outlining your qualifications and why you are interested in this position. We look forward to reviewing your application and potentially welcoming you to our team!

• Greet clients and visitors in a professional and friendly manner
• Answer phone calls, respond to inquiries, and direct calls to the appropriate team members
• Assist with scheduling appointments and dispatching technicians to job sites
• Manage and organize office documents, files, and records
• Perform data entry tasks accurately and efficiently
• Coordinate with vendors, suppliers, and subcontractors as needed
• Assist in preparing and sending invoices, estimates, and other documents to clients
• Monitor inventory levels and order office supplies as needed
• Organizing & scheduling all marketing events
• Communicating with referring parties
• Maintaining spreadsheets & PowerPoints
• Managing all promotional items – ordering, stocking and distributing
• Supporting the Marketing Representatives with their daily responsibilitie