Office Operations and HR Coordinator

at  Procurement Leaders LTD UK

REQUIREMENTS

We are looking for an individual who is reliable, enthusiastic, proactive, with a friendly personality and who can work effectively both as part of a team and on their own initiative. You will need to be flexible, have a strong customer service work ethic and be able to cope with a variety of tasks, working with internal and external stakeholders.

• 0-1 year’s experience or internships in a generalist HR role preferred
• Bachelor’s degree, with strong academic credentials and noteworthy extracurricular leadership
• Strong attention to detail and highly organised
• Proactive mindset to work
• Ability to multitask and prioritise in a fast-paced environment
• High degree of professionalism and integrity

THE ROLE

Procurement Leaders is looking for an Office Operations and People & Culture Coordinator to join our growing HR function. Based in our London office, you will support the HR team to deliver services to the World 50 Group across EMEA & APAC. You will also be primarily responsible for ensuring a positive office environment for all employees.
We are looking for a versatile self-starter who is excited about doing whatever it takes to support and enable coworkers through all stages of the employee lifecycle and implement a positive overarching employee experience. The Global People & Culture Team is dedicated to supporting the growth of W50 Group and increasing employee satisfaction and engagement; this role is a responsive and visible part of the team. This position will support employees in EMEA/APAC with the opportunity to work on global projects, making it an exciting opportunity for someone looking to launch a career in HR!

RESPONSIBILITIES

Office operations:

• First point of contact for the company: answering calls, serving visitors and office point of contact for internal stakeholders. Opens the office for colleagues
• Owns the overall appearance and running of the office: main point of liaison for property management, maintains the physical space of the office, and assigns seating
• Provides suitable meeting spaces: responsible for supporting staff with the booking system, basic technical set up, arranging documentation and seating, ordering and providing supplies and catering, cleaning up and returning the rooms to a pristine state
• Office equipment and supplies: oversee contracts for all vendors, the supply inventory, equipment maintenance and related invoices taking into account budget and ESG commitments
• Point person for maintaining a compliant, safe and secure working environment

People and Culture:

• Primary point of contact for employee queries and management of the P&C inbox
• Support in the onboarding and offboarding of employees
• Manage documentation of employees through all stages of the employee lifecycle including raises, promotions, absence etc
• Maintain company HRIS with accurate and up-to-date employee records and ensure all employee files are updated and stored effectively
• Contribute to monthly payroll inputs and work with the finance team to support collection and distribution of financial information
• Maintain strict confidentiality at all times
• Proactively and efficiently support the wider People and Culture team with ad-hoc projects or initiatives

We are looking for an individual who is reliable, enthusiastic, proactive, with a friendly personality and who can work effectively both as part of a team and on their own initiative. You will need to be flexible, have a strong customer service work ethic and be able to cope with a variety of tasks, working with internal and external stakeholders.

• 0-1 year’s experience or internships in a generalist HR role preferred
• Bachelor’s degree, with strong academic credentials and noteworthy extracurricular leadership
• Strong attention to detail and highly organised
• Proactive mindset to work
• Ability to multitask and prioritise in a fast-paced environment
• High degree of professionalism and integrit