Office Services Assistant (Cat 2)

at  BC College of Nurses and Midwives

This regular, full-time position is an in-office role and unionized. The current collective agreement can be found here.

WHO WE ARE

The British Columbia College of Nurses & Midwives (“BCCNM”) is the college empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.
As western Canada’s largest health profession regulator, we believe a diverse and inclusive team enriches our efforts to protect the public. We welcome applications from all who reflect of the communities we serve, and especially encourage Indigenous Peoples and members of equity-seeking groups to apply. We believe diverse perspectives and experiences bring both innovation and better outcomes to the work we do and the decisions we make.

QUALIFICATIONS AND EXPECTATIONS

• Hold a secondary high school diploma; and have a minimum of 1-year related experience
• Experience using Microsoft office software applications, in particular Word, Excel and Outlook;
• Ability to type at least 40 wpm;
• Ability to exercise some independence of judgment and action while under direct supervision.
• Ability to adhere to established guidelines, procedures and practices.
• Ability to work cooperatively and collaboratively with others and make a positive contribution to the team.
• Demonstrate effective communications skills;
• Ability to adapt to changing priorities;
• Ability to maintain confidentiality of information received in work.

As recorded in the Collective Agreement with MoveUP Together (COPE Local 378), the responsibilities of the role will include the following:

• Performs routine word processing tasks to produce, with the aid of existing templates, routine reports, correspondence, memoranda, standard office forms and facsimiles.
• Responsible for maintaining non-complex filing, and record systems. Assists in reproduction of documents (photocopying, collating, etc.)
• Performs routine data entry tasks using the organizations software and other online systems.
• Greets and receives visitors, answers phone calls, takes messages, answers routine questions, gathers or relays standard or straightforward information.
• Receives, sorts, distributes and processes facsimile transmissions, mail and courier packages.
• Maintains appropriate levels of standard office supplies as directed.
• Makes office equipment and room booking arrangements as required; performs general catering duties including preparing meeting rooms for scheduled use, supply of refreshments and cleaning afterwards.
• Generally, maintains tidy work areas.
• May be assigned to provide similar clerical support to other departments or to float to other areas of the organization to provide support of a similar nature as required.