Office Services Assistant

at  Urbis

WHO WE ARE:

Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.
We pride ourselves in empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs and much more.
Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA).
Urbis shaping Futures your way!

We have a fantastic opportunity for a friendly, warm and engaging person to join Urbis in our smart corporate CBD office as an Office & Client Services Assistant, working 3 days a week permanent part-time, with potential to increase to 4 or 5 days for the right person.
Your main focus will be on assisting the Office Services Manager and Client Services Coordinator in a small team to maintain the smooth day-to-day running of the office, looking after the needs of staff and visitors.
This is a busy and active role which balances staff support, hospitality and administrative tasks, ensuring the Angel Place office is an enjoyable and exceptional place to work and visit. You’ll need to be comfortable with routine admin using Outlook Email and Calendar.

We’re looking for someone to work Tuesdays, Wednesdays and Thursday 7.5 hours a day, plus an hour break for lunch, with some flexibility when needed.

• Working closely with the team to provide premium service across our two floors, creating an inviting atmosphere by ensuring the spaces are comfortable, organised, and hassle-free.
• Tidying kitchens, meeting rooms, desks, stocking stationery cupboards and putting paper in the photocopier.
• Meeting and greeting clients.
• Management of the meeting rooms, ensuring the various spaces are well-presented and set up correctly, depending on the host’s requirements.
• Taking orders for tea/coffee, preparing and delivering to meeting rooms.
• Ordering, preparing and delivering catering to meeting rooms and staff events.
• Organising and maintaining stock levels.
• Assisting with general reception administration duties such as booking couriers, processing access passes and allocating lockers.
• Liaising directly with internal and external stakeholders, building relationships with a range of colleagues – administrative assistants, consultants, directors, partners – and visitors, including clients, tradesmen and suppliers.
• Nurturing positive office culture by planning engaging staff events to create a sense of community within the workplace.